Job Summary:
The Licensing Administration Manager is responsible for managing the administrative team handling all vehicle licensing activities. This role ensures that all business licenses, permits, and regulatory requirements are obtained and maintained in compliance with relevant laws. The supervisor will lead the team, streamline processes, and ensure that licensing activities are efficiently carried out across the organization.
Key Responsibilities:
Team Management:
Supervise a team of licensing administrators
Provide training, mentorship, and performance evaluations to staff
Assign tasks and set priorities for the team to meet departmental objectives and deadlines
Licensing Compliance:
Ensure that all required licenses and permits are acquired, renewed, and maintained
Maintain compliance with OMVIC standards as well as government regulations
Develop and implement processes for tracking and maintaining licensing deadlines
Document Management:
Oversee the collection, filing, and management of all vehicle documentation.
Ensure the accuracy and completeness of licensing applications and renewals
Interdepartmental Coordination:
Work closely with other departments (e.g., Production, Field Operations, and Sales) to ensure that licensing requirements are integrated into business operations
Coordinate with external agencies, regulatory bodies, and vendors on licensing matters
Problem-Solving & Issue Resolution:
Address and resolve any licensing issues, discrepancies, or delays in a timely manner
Act as the point of contact for escalated licensing inquiries
Process Improvement:
Continuously assess and improve internal licensing processes to enhance efficiency and accuracy
Implement new technologies or software systems for better licensing management
Skills & Qualifications:
Experience
3+ years of experience in licensing or regulatory compliance, with at least 1 year in a supervisory or leadership role
Experience in a highly regulated industry (e.g., healthcare, alcohol, gaming) considered an asset
Knowledge
Strong understanding of licensing laws and regulations specific to vehicle ownership
Skills
Excellent leadership, communication, and organizational skills
Attention to detail and ability to manage multiple projects simultaneously.
Proficiency in office software (Google Workspace, Airtable) and licensing management tools/software
Problem-solving and critical thinking abilities
License
Minimum of a G2 Driver’s License (valid in Ontario).
Background Check
Clean criminal background check
Clean driver’s abstract with no major infractions.
Work Authorization
Legally authorized to work in Canada
Location:
Must be comfortable working at our new Mississauga facility
Compensation and Benefits:
Competitive hourly wage
Overtime opportunities
Opportunities for advancement within the Field Operations department
