Position Overview:
Squarepoint is looking for a Property Administrator to assist with office
acquisitions and buildouts worldwide. In this role, you will report directly to
our Head of Property and Corporate Services based out of Montreal.
- Collaborate with real estate partners such as CBRE/Turner &Townsend to
identify office options, conduct viewings and negotiate contracts
- Assist with the project life cycle for assigned fit out projects from
initiation, planning, design, implementation and project close out
- Assist with multiple small to large-sized projects and properties between 500
and 60,000 sq ft
- In collaboration with real estate services, review the scope of work and
resources for each project, prepare cost estimate & budget, work plan
schedule & milestones, quality control, and risk identification
- Assist in the sourcing, vetting and negotiation with our contractors and
other vendors as required for each project
- Assist in the tracking of projects and ensure they are being delivered within
budget, on schedule and at the expected level of service delivery
- Assist with project administration deliverables (i.e. invoicing, budget
tracking, filing, schedule updates, Jira tickets, move management, closeout
items)
- Ensure Squarepoint’s office global standards are met
- Communicate our design guidelines to contractors and architects and ensure
project documentation is aligned with company requirements
- Work closely with all other relevant departments to ensure all requirements
are met; this includes our Legal department, Site Infrastructure, IT Support,
HR, Finance, Office Management
- Manage and track properties’ rental costs, lease expiries and renewals
- Ensure all new and existing properties are insured to the right level of
coverage
Required Qualifications:
- Demonstrate adaptability and agility in managing diverse project scopes,
evolving expectations, and shifting timelines. Embrace the dynamic nature of
international projects, effectively navigating unique regulations and working
practices across various global locations
- Ability to read and understand moderately complex documents affecting real
estate projects, including agreements/contracts, leases, surveys and drawings
- Strong communicator, both verbally and in writing
- Strong organizational and analytical skills with a keen eye for detail
- Good knowledge of basic financial terms and principles
- Excellent computer skills in such areas as Microsoft Office Suite
- Self-starter and professional
- Ability to work under pressure, in a timely manner
- Able to travel whenever required for site visits and project handovers
