URGENT: Construction Project Management Assistant (RFI and US construction industry experience is required)
Application Deadline: 25 October 2025
Department: Operations
Employment Type: Full Time
Location: Toronto
Compensation: $6.00 - $8.00 / hour
Description
Maintain and update RFI, submittal, and drawing logs to ensure accuracy and accessibility.
Enter, track, and manage project data in Project HQ, HRHQ, and other construction management systems.
Review, markup, and manage project documents using Bluebeam and related PDF tools.
Coordinate with project managers, subcontractors, and vendors to track the status of submittals, RFIs, drawings, and approvals.
Support compliance with project deadlines, contract requirements, and submission standards.
Organize and maintain digital project files and records, ensuring accuracy and version control.
Generate reports, schedules, and project summaries for internal and external stakeholders.
Assist with scheduling, follow-ups, and task management to ensure smooth project execution.
Hard Requirements:
Proven experience in construction project administration, coordination, or related roles.
Strong familiarity with construction workflows (RFIs, submittals, drawings, project logs).
Proficiency in:
Procore (preferred, even if used with subcontractors)
Project HQ
Bluebeam
Microsoft Office Suite (Word, Excel, Outlook)
Excellent organizational and multitasking skills, with strong attention to detail.
Strong written and verbal communication skills in English.
Ability to work independently while supporting U.S.-based construction projects.
Knowledge of compliance standards and industry documentation practices.
Schedule:
40 hours per week
Monday to Friday
9AM–6PM US Eastern Standard Time
Offer and Benefits:
$6-$8USD/hour
HMO coverage after 1 year of employment.
