PROGRAM COORDINATOR
INVEST OTTAWA – OPERATIONS
Do you love organizing information, streamlining processes, and making sure everything runs smoothly behind the scenes? Are you energized by digging into data, solving problems, and learning new tools quickly? Invest Ottawa is seeking a Program Coordinator who thrives in a detail-oriented and analytical environment. In this role, you’ll be the backbone of our Program Management team, managing reporting calendars, synthesizing data, refining processes, and collaborating with colleagues to drive results. If you combine a knack for numbers and processes with clear, effective communication, and enjoy supporting team success through strong organization and collaboration, we want to meet you!
Reporting to the Senior Program Manager, Venture, the Program Coordinator plays a key role in supporting the Operations team!
10 days per month required in the office at Bayview Yards
Corporate Pay Band B: $49,600 - $74,400
Hiring Salary Range: $49,600-$65,200
Reason for opening: Vacancy in the existing role
WHAT YOU WILL BE DOING:
Data and Reporting
Maintain a clear reporting calendar and proactively communicate deadlines to stakeholders, keeping everyone aligned and on track.
Coordinate timely input collection from teams to allow for thorough review and approvals.
Work closely with the Impact Data Analyst to collect, synthesize, and validate data for program and corporate reporting, ensuring accuracy and consistency.
Build and deploy data collection surveys in close collaboration with internal stakeholders.
Review and refine qualitative reports to ensure clarity, coherence, and alignment with funder expectations.
Collaborate across teams to ensure all reporting outputs meet standards and data inputs are aligned.
Support continuous improvement of tools and processes to enhance data quality and usability.
Financial and Contract Coordination
Administer contractor agreements, purchase orders, and invoice reconciliation with accuracy and efficiency.
Collaborate with Program Managers and Finance to support project forecasting and budget tracking.
Process Improvements
Contribute to the development and refinement of internal policies, procedures, documentation, and templates.
Identify and support the implementation of process enhancements that improve operational efficiency and effectiveness.
WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER:
Exceptionally organized, with strong time management skills and attention to detail.
Analytical thinker who enjoys working with data and solving problems.
Quick to learn new software tools and systems.
Comfortable working independently at your computer, managing data and documenting processes.
Proven ability to build strong relationships and collaborate effectively across diverse teams, influencing outcomes without direct authority.
Demonstrates initiative, adaptability, and a continuous improvement mindset in fast-paced, dynamic environments.
Skilled in Microsoft Excel (formulas, tables, data analysis, reporting).
Familiar with financial processes such as budget tracking and invoice reconciliation.
Experience with survey platforms, PowerBI dashboards, or project management software (like Asana) is helpful, but not required. If you’re a quick study, you’ll pick these up fast.
Undergraduate degree, college diploma, or equivalent combination of education and relevant professional experience.
Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you!
At Invest Ottawa and Bayview Yards, we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesn’t simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.
Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact hr@investottawa.ca to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential.
At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because it’s what’s best for us, our culture and our community.
