At the City of Edmonton - Parks & Roads Services, Infrastructure Maintenance, Planning & Monitoring the long-term success of serving our citizens is implemented by the actions of exceptional leaders who exemplify our Cultural Commitments of being Safe, Helpful, Accountable, Integrated and Excellent. As a leader in our branch, your role will be to inspire and cultivate our vision and cultural commitments while championing continuous improvement in your area of responsibility.
What will you do:
In SAP ERP (Plant Maintenance), Process goods receiving and material movement transactions
Create Work Orders and Internal Notifications for programs within the section. Create digital media content and maintain the Section Google site as per Branch and Section procedures
Work with Corporate Risk, Insurance and area inspectors to process citizen and police claims
Support other Administrative Clerks to process Councillor Inquiries in POSSE
Enter data into the safety data management system (SDMS) and generating reports, updating safety boards
Process employee Prescription Eyewear requests
Support Program Supervisors with Onboarding and Offboarding of temporary employees
Document management for section Standard Operating Procedures, Hazard Assessments and the APEGA Authentication Catalogue
Support district yard material ordering as needed
Process stationery and inventory supply requests, monitor inventory and distribute as needed
Perform other related duties as required, including but not limited to data entry, meeting coordination, meeting minutes, and back up duties for other Administrative Clerks in the section
High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate (equivalencies may be considered)
2 years’ progressively responsible administrative experience
Skills required for success:
Strong knowledge of software and databases including SAP ERP/Plant Maintenance, SAP ARIBA, SDMS, POSSE, Google Suite
Demonstrated diversified experience in, data entry, database administration, procedure creation, document management and customer service experience
Knowledge of and experience performing goods receivable and/or purchasing duties
Excellent skills with grammar, punctuation, and spelling, with a high level of accuracy, ensuring documents conform to City of Edmonton formats
Ability to make independent decisions in accordance with established policies and procedures
Excellent attention to detail with a high level of accuracy
Proven ability to effectively handle sensitive information using discretion
Excellent verbal and written communication skills
Ability to establish and maintain effective working relationships with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly
Ability to work in a fast-paced environment with multiple and changing priorities
Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
Embracing a culture of equity, diversity, reconciliation and inclusion
Applicant might be tested
Work Environment:
Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits.
Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement.
Hours of Work: 40 hours per week.
Salary Range: $24.441 - $30.346 (Hourly); $51,032.81 - $63,362.45 (Annually)
Recruitment Consultant: PO/VH
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
