The Azrieli Foundation is one of Canada’s largest philanthropic foundations, supporting initiatives in education, science & healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.
Position Overview
The Grants Coordinator plays a critical role in supporting the Foundation’s granting operations and ensuring the smooth, accurate, and timely delivery of our philanthropic commitments. Working at the intersection of administration, coordination, and relationship management, this position supports the full lifecycle of the grants process from proposal intake and review coordination through to payment processing, monitoring, and reporting.
This role is ideal for a highly organized and detail-oriented professional who takes pride in operational excellence, enjoys working collaboratively across teams, and is motivated by the Foundation’s mission to create lasting, meaningful impact in education, science, healthcare, research, and the arts. The Grants Coordinator ensures that granting processes run efficiently, and grantees receive an exceptional experience throughout their engagement with the Foundation. It requires someone with a great attention to detail with independent work as well as being comfortable engaging external stakeholders.
Key Responsibilities
Grants Management & Coordination
Serve as a primary point of contact for grantees, providing guidance on grant guidelines, eligibility, application and reporting requirements
Support the full lifecycle of grant management from calls for proposals, application intake, review coordination, and agreement drafting, through to payment processing and reporting follow-up
Prepare, review, and track grant applications, agreements, correspondence, and payment documentation
Maintain accurate, complete, and up-to-date records in the Foundation’s grants management system (Fluxx) and related tracking tools
Monitor compliance with grant terms and deliverables, ensuring acknowledgment letters, progress reports, and final reports are received and reviewed on schedule
Coordinate and document internal review processes, including scheduling meetings, preparing materials, recording decisions, and tracking follow-up actions
Contribute to the preparation and completion of internal summaries, funding recommendations, and other materials for leadership and Board review
Work collaboratively with Grants Managers and program staff to ensure granting schedules, processes, and communications are aligned and executed effectively
Support the scheduling and logistics of calls for proposals, review meetings, advisory committees, and related granting activities
Communications & Stakeholder Engagement
Draft and coordinate grantee and partner communications, ensuring timely, accurate, and professional correspondence
Serve as a point of contact for grant-related inquiries, providing clear, responsive, and service-oriented communication
Liaise with internal departments and external stakeholders to support smooth information flow and consistent messaging
Collaborate with the Communications team to support the development and delivery of granting-related announcements, publications, and promotional materials
Support event logistics for granting programs, advisory council meetings, and public announcements, as required
Reporting & Monitoring
Collect and organize grantee and program data to support analysis, evaluation, and reporting
Prepare summary reports, status updates, and presentations for internal use, management review, and Board meetings
Gather feedback from internal and external stakeholders to identify opportunities for process improvements and enhanced grantee experience
Administrative Support
Provide administrative and logistical support to the Grants team, including scheduling, preparing agendas, taking minutes, and tracking action items
Coordinate logistics for meetings, events, calls, and travel arrangements
Manage invoices, expense reports, and payment requests, ensuring appropriate documentation and timely processing
Maintain updated contact lists, planning calendars, and key documentation repositories
Support other special projects, cross-team initiatives, and Foundation activities as assigned
Mandatory Qualifications
Post-secondary degree or diploma required.
Three (3)+ years of experience in program, project, or administrative coordination role, ideally within a foundation, nonprofit, academic, or public-sector environment
Strong organizational skills with proven ability to manage multiple priorities, track details accurately, and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills, with the ability to prepare clear, professional correspondence, reports, and documentation
Strong interpersonal and relationship management skills, with a collaborative and service-oriented approach to working with colleagues, grantees, and partners
Demonstrated initiative, sound judgment, and discretion in managing information and solving problems
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with cloud-based collaboration tools (Teams, SharePoint, Google Workspace)
High attention to detail and accuracy in handling sensitive or financial information.
Comfortable taking direction from multiple managers and balancing competing priorities
Preferred Qualifications
Experience with Canadian philanthropic or grant making practices
Experience working directly with granting processes, systems, or databases (e.g., Fluxx or other CRM tools)
Comfortable working with and analyzing data
Bilingualism (English/French) considered a strong asset
Experience coordinating meetings, events, or review processes involving multiple stakeholders
Living Our Values
Our values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisions—every single day. Those who succeed at the Azrieli Foundation exemplify the core principles of:
Integrity & respect
Taking on big challenges
Excellence
Passion for making a difference
Results-oriented mindset
Sustainable impact
Inclusivity and Accessibility
Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice.
We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply.
We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to HR@azrielifoundation.org.
About the Foundation:
Driven by a strong belief in philanthropy’s powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.
With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.
In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others.
