Job InformationJob Title: Executive Assistant (3 Positions) Job Requisition ID: 76034Ministry: Assisted Living and Social ServicesLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: 2 Permanent / 1 Temporary (2-Year)Scope: Open CompetitionClosing Date: October 30, 2025Classification: Executive Support 2Salary: $2,142.28 to $2,868.14 bi-weekly ($55,913 - $74,858/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.
The Ministry of Assisted Living and Social Services leads housing, assisted living and continuing care, seniors, income, employment and homelessness supports, disability services and other social-based programs.
To learn more about the Ministry of Assisted Living and Social Services and what it has to offer, follow this link: Assisted Living and Social Services | Alberta.ca.
Role Responsibilities
Do you enjoy working in a fast-paced environment with new challenges every day? Do you love juggling multiple tasks amid ambiguity, improving processes, taking on projects and working with others? If so, an Executive Support position with the Government of Alberta might be a great fit for you.
The Ministry of Assisted Living and Social Services is looking for 3 dynamic individuals to support the Assistant Deputy Minister Office in the following divisions:
Employment and Financial Services
Strategic Services
ALA Strategic Services
Your main responsibilities will include:
Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
Initiate, assign, monitor and track action request responses ensuring due dates are met.
Review correspondence for accuracy, grammar and proper formatting.
Act as a liaison to ensure accurate and timely information is provided to the executive office.
Manage business deliverables within changing timelines and with the ability to adapt, prioritize, and coordinate those activities.
Build and maintain strong supportive relationships with internal GoA stakeholders and external contacts.
Records management.
Support the assigned area with general administrative functions such as requests AITA (formerly FOIP) requests and human resource management issues.
Deliver financial administration services as primary contact for the ADMO.
Ensure financial administration is executed in accordance with department financial policies, procedures and processes.
Initiate general office supply purchases. Perform market research for major branch purchases (equipment, etc.).
Liaise with Facility Services to ensure facility requests for service are initiated and carried out, accommodation requirements are met (telecommunications, lighting, etc.) and office equipment is kept in good working order.
Cross train other administrative support staff within the division to provide cover off.
Lead small projects.
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To be successful as the Executive Support, you will be required to demonstrate:
A high-level of independent action and thought.
Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
Strong professionalism, relationship building and diplomacy.
The ability to multitask and organize conflicting priorities with competing deadlines.
Political acumen, including a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.
The ability to manage complex information flows, assignments and projects in tight coinciding timelines.
Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
Troubleshooting skills that will enable you to solve issues as they arise.
Please click on this link to view the job description for this position(s).
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Agility – You can adapt quickly to changing landscape and priorities, foster agility in others and create processes and opportunities that encourage proactive and flexible practices.Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.Develop Networks – You have the ability to proactively build networks, connect with and build trust in relationships with stakeholders and colleagues.Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and processCreative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.
Qualifications
High School Diploma and four years progressively responsible related experience; or equivalent as described below.
Equivalency - Directly related education or experience considered on the basis of:
1 years of education for 1 year of experience; or
1 year of experience for 1 year education
Requirements:
Previous experience providing support to executives in a large/complex organization.
Assets:
Experience with overall coordination of calendars and scheduling of senior executives.
Experience with bring forward tracking systems.
Experience with coordinating travel arrangements.
Experience with financial administration and budgets.
Experience with Microsoft Office Suite: Word (editing and formatting), Outlook/Teams (scheduling meetings), PowerPoint (presentation development), Excel (data entry).
Experience with records management.
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
Notes
Hours of work: 36.25/week.
A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
What we offer:
Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
Public Service Pension Plan (PSPP) – https://www.pspp.ca
Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
Professional learning and development – https://www.alberta.ca/professional-development-support-directive
Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
Positive workplace culture and work-life balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
Leadership and mentorship programs
How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact PSC.FTA@gov.ab.ca.
