Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: PERL is an applied research and leadership lab in the School of Population & Global Health focused on pandemic and emergency readiness. Under the direction of the Deputy Director and the Director, the Work-Study student will provide administrative, communications, and event support to help PERL run smoothly day-to-day and to deliver a high-quality lab launch (February 2026). Work includes coordinating logistics, supporting hybrid events, preparing materials and briefings, updating web and social content, tracking tasks, and liaising professionally with students, staff, and external partners. Primary Responsibilities: Administrative coordination Draft routine responses to incoming emails; route inquiries. Schedule meetings; prepare agendas; take and circulate minutes; maintain action trackers. Prepare simple documents (letters, one-pagers, name badges, sign-in sheets); organize shared drives. PERL Launch & events support Room bookings, catering orders, AV/Zoom setup, slide and run-of-show prep, hotel and airfare for panelists. On-site staffing (registration desk, speaker support); manage RSVPs and guest lists. Collect speaker bios/slides; compile and distribute event materials; help with post-event follow-up (thank-yous, evaluation forms). Communications & web Add new content to PERL's website, post short news items and updates. Develop a social media strategy, draft and schedule posts for social channels; assist with simple graphics (e.g., Canva). Help assemble a periodic email update (copy-editing, formatting, list management). Webinar & hybrid support (as needed) Help launch our webinar series, assist speakers with Zoom (recording, screen-share, breakout rooms); basic A/V troubleshooting. Manage inquiries and follow-ups with attendees. Data & tracking Keep contact lists, RSVP spreadsheets, and task boards current; compile simple attendance/event metrics. General office support Pitch in on time-sensitive tasks to support the smooth operation of the lab. Other Qualifying Skills and/or Abilities Current McGill student approved for Work-Study; available for on-campus work at SPGH (downtown). Proven reliability and professionalism in admin or event roles; strong attention to detail. Clear written and verbal communication; comfortable corresponding with senior guests/speakers. Familiarity with Zoom (host/co-host features), MS Office/Google Workspace; Canva or similar design tools; web posting in McGill WMS an asset. Proactive, organized, and able to juggle multiple deadlines with minimal supervision. English required; French a strong asset. Ability to support occasional early-morning/evening event hours during launch period. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma 1 Year Related Experience Hourly Salary: (AMUSE B) $16.35 Estimated Number of Work Hours per Week: 15 (Part time) Position Start Date: 2025-11-17 Position End Date: 2026-02-28 Deadline to Apply: 2025-10-31 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.
