About Us:
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.
Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, and ESG.
The firm has more than 1,700 employees located in 45+ offices around the world.
Job description:
An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion. They are responsible for providing a seamless foundation of administration that allows teams to function, as well as work closely with Executives and their Assistants to proactively support and anticipate their needs and understand their priorities.
The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Administrative Assistants are also responsible for building relationships with counterparts at client organization and across the Teneo network.
Responsibilities:
Provide support to executives based in the United States within Teneo’s Management Consulting business
Proactively manage Executives’ calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals
Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently
Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
Manage operational aspects of executives’ roles, including project setup and proposal preparation
Maintain confidentiality and business-sensitive information with discretion
Embrace agile working practices and support team members during absences or busy periods
Lead by example, fostering teamwork, collaboration, and a positive office environment
Foster positive relationships with counterparts at client offices and build knowledge of key clients
Manage miscellaneous personal requests
Support executives beyond traditional working hours and during travel or international assignments
Qualifications:
2-3+ years’ experience in a corporate environment providing support for senior-level executives
Excellent written and oral English language skills are required for this position as the role involves regular communication with U.S.-based executives and clients
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
Meticulous commitment to delivering high-quality, client ready work
Ability to adapt to changing priorities and thrive in a fast-paced environment
Commitment to learning and professional development
Experience using Robin, Concur, MS Teams and NetSuite, a plus
What can we offer you?
New joiners are supported by an induction program. As well as this we offer a whole host of benefits and reward including:
Ability to work remotely and from Teneo’s Toronto office as needed
Competitive salary (dependent on experience)
Flexible working and time off policy
Discretionary bonus
Annual salary review
100% employer paid healthcare
Pension (competitive company contribution)
Extensive investment in personal development & learning
Enhanced maternity and paternity leave (depending on length of service)
Group income protection
Life assurance
Gym reimbursement
