Grants Officer
Tracking Code: req1817
Faculty/Department: Office of VP, Research and Innovation
Number of Positions: 1
Appointment Type: Limited Term
Hours of Work: 35 hours per week
Salary Range: Level 10 - Starting Salary, Step 1 $100,642
Posting Date: November 3, 2025
Closing Date: November 21, 2025 (7:00 pm EST)
Job Summary:
The Office of the Vice-President Research and Innovation is the central support to
the research community at Ontario Tech University, administering more than $25M
annually in external research funding. The primary purpose of this position is to
provide expert assistance, professional and strategic advice to Ontario Tech
researchers in the preparation of research grant applications and management of
funded research projects/programs. Flexibility, professionalism, and a team
approach is necessary to work effectively with the university community and
external stakeholders to advance research opportunities and to maximize research
funding.
Nature of Work:
Reporting to the Manager of Grants and Funding Programs, Office of Research Services, this position provides a broad range of support to facilitate the development and management of research activities at the University. The Grants Officer will identify, promote, and manage sponsored research funding opportunities for members of the research community. This position will support grant applications across all six faculties. The Grants Officer offers a high level of customer service in a fast-paced, deadline-driven administrative unit. The incumbent will work collaboratively with the Grants Facilitation team, with other administrative units and with researchers, providing timely quality service to increase the funding performance and reputation of Ontario Tech as a research-intensive institution.
Responsibilities/Accountabilities:
· Facilitating external grant application submissions, including operating grants, institutional grants, research chairs and awards. Activities include liaising with funding agencies and ensuring granting agency requirements are met; drafting institutional sections (as appropriate); reviewing budgets; performing comprehensive, administrative and editorial reviews of applications; liaising with other units at Ontario Tech, or external parties as needed; ensuring compliance with granting agencies and University research policies and procedures
· Support the non-financial post-award management of research projects
· Meet with faculty to discuss research interests and specific funding opportunities
· Liaise with Funding Sponsors in relation to funding opportunities, policies and procedures
· Support internal funding competitions, including call for applications, supporting internal review committee and dissemination of results
· Assist with other office activities as required
Required Skills
· Knowledge of research funding programs, policies, procedures, and processes. Experience with writing, reviewing, and administering grants and awards considered an asset.
· Excellent organizational and time management skills with the ability to multi-task, handle high volumes, meet deadlines and work well under pressure.
· Exceptional interpersonal and communications (written and verbal) skills with the ability to interact productively and professionally with a wide range of internal and external stakeholders.
· Ability to work independently and in a collaborative team environment.
· The ability to develop and deliver educational materials, workshops and seminars is required. Occasional travel may be required.
· Must have a solid understanding of the research and University environment
Education
· Completion of a University Program consisting of Four Academic Years or Equivalent.
· Masters’ or doctoral level degree strongly preferred
- Verification of Academic credentials may be required
Required Experience
· Approximately 5 years' related experience, in a research administration or related environment.
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until November 21, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 1/1/2026
Expected End Date: 11/27/2026
