Marshall Canada is currently seeking a Site Administrator to join our team in Moncton. Reporting to the Operations Manager, this role will provide administrative support to the leadership and production teams located at our manufacturing facility. Your responsibilities in the role: Support HR with the timekeeping process including auditing for and correcting missing or erroneous data, flagging trends overtime logs and leave requests as required. Perform manual processes associated with creating/updating profiles within IFS. Manage building access through gate, door management, production, distribution and tracking of access cards (staff ID’s and visitor badges). Administration and organization of meetings and visits internally and externally – conference room bookings, arrange hospitality and set up refreshments for internal meetings as and when required. Order stationery, coffee and other office supplies. Monitor purchases made by the facility. Liaise with custodial services agencies. Manage uniform program. Maintain Marshall office inventory and asset logs. Support ISO9001 training needs identification and documentation requirements. Participate in the development of systems and training plans. Participate in ISO9001 audits. Upload documents to SharePoint. Coordinate Continuous Improvement meetings and log. Create purchase requests and purchase orders. Liaise with service providers for maintenance and work order requests, maintain service provider stakeholder logs. Support facility maintenance and contactor/vendor coordination. Coordinate events with the Social Committee. Perform the duties associated with the Alternative Company Security Officer, monitoring security clearances. Provide support to the Operation Manager including expense claims. Other duties as assigned. Apply if you have most of the following: Proven track record in administration. Strong organizational, time management and multi-tasking skills and able to work under pressure. Self-motivated and proactive individual with an excellent level of attention to detail. Excellent interpersonal and communication skills with ability to interact effectively with other members of staff and external contacts. IT skills to preferably include - Outlook, Word, Excel and PowerPoint and confidence in using internet-based applications. ERP knowledge is beneficial. Ability to take initiative and speak to various stakeholders. Demonstrated ability to maintain confidentiality. Must be eligible to meet the requirements of export control regulations, including the Canadian Controlled Goods Program and Canadian government security requirements. About Marshall: Marshall Canada is part of the 110-year-old Marshall Group of Companies, an independent private organization headquartered in Cambridge (UK). Located in Ottawa and Moncton, Marshall Canada provides military and commercial customers with a range of world-leading applied engineering services and product solutions across Canada and beyond. Marshall seeks to develop and deliver long-term value to its customers, whilst remaining firmly committed to enhancing the communities in which it operates and creating exciting opportunities for its people. Within Aerospace, we offer world-leading engineering support and solutions to 18 Air Forces across the globe. From maintenance, repair and overhaul to complex modifications, our highly skilled engineers use their expertise to help keep critical platforms in the air. For decades, our Land Systems team has been providing configurable, modular, highly advanced infrastructure solutions such as: laboratories, medical facilities, command and control centres, communication hubs and tactical shelters. From the heat of the desert to sub-zero temperatures we have also provided vehicle systems and platform integrations that enabled us to provide protection for people and equipment operating in the most challenging environments. We are growing and we would love for you to join our team. This is truly an organization where you can have an enormous impact on the world around you. If you want to make your mark in an organization where people really matter, this could be the opportunity you have been looking for. #LI-Hybrid #LI-SA1 Marshall Group is an Equal Opportunity Employer Marshall Group is an equal opportunity employer and values a diverse and inclusive workplace. All qualified candidates will receive consideration for employment without regard to age, race, colour, religion, genetic information, sex, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law. For more information about Equal Opportunity in the Workplace please click here. Marshall is an independent, family-owned UK company with a diverse portfolio of businesses and a shared commitment to keeping our customers moving forward. Whether that’s supporting global armed forces to deliver mission-critical activities, keeping the UK distribution industry on the road, creating new, sustainable communities where people can live and thrive, or developing the next generations of industry talent – we are incredibly proud to have been building extraordinary futures since 1909. Headquartered in Cambridge, we currently employ around 2,000 people across locations in the UK, Northern Europe, North America and the UAE.
