The Coordinator, Contract Services, arranges and prepares contracts for the Client-Partners (e.g. construction, professional services). The incumbent provides advice on the appropriate procurement approach required to meet Client-Partner needs for complex procurements, reviews Client-Partner documentation, and arranges for the preparation, bid review and submission of documents to the responsible contract authority. The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship. The incumbent may also lead and manage the human resources responsibilities for an employee or a team.
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
Provide advice regarding all aspects of procurement to meet Client-Partner needs for complex procurements
Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority
Prepare procurement documents for complex procurements
Review tender submissions for compliance and facilitate proposal evaluations
Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards)
Negotiate contracts with proponents
Respond to inquiries from bidders
Communicate with Client-Partners and industry, including debriefing unsuccessful bidders
Review and approve initiation and award of contracts, within delegated signing authority
Participate, promote and sometimes lead procurement planning with Client-Partners
Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
Ensure quality standards are met, in line with corporate and Client-Partner expectations
Manage risk
May perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, and manage performance)
Other
Develop new templates for contracting approaches
Research innovative procedures (e.g. process improvements, procurement techniques for unique requirements)
Other duties as assigned
SKILLS
General and Specific Knowledge
Best practices, methods, trends and legislation in procurement
DCC and Client-Partner procurement processes and procedures
Government policies and trade agreements
Project and risk management principles
Formal Education and/or Certification(s) and Experience
Minimum: university degree in architecture, engineering or related field with five years' relevant experience, or the equivalent
Abilities
Use applicable computer software and operating systems
Apply project and risk management techniques
Demonstrate leadership and human resources management skills
DEVELOPMENT AND LEADERSHIP
May be accountable and responsible for direct reports
Provide functional direction and advice to employees and to Client-Partners
WORKING CONDITIONS
Typical office environment with occasional travel
Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment
Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.
Your package includes:
Health and Wellness
100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$1,500 for mental health services on top of regular $1,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
Home and Family
Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home
Leave and Retirement
Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
