Recipe Unlimited Corporation is Canada’s leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, Montana’s, Olive Garden Canada, Bier Markt, East Side Mario’s, The Landing Restaurant Group, New York Fries, The Pickle Barrel & Catering, State & Main, Elephant and Castle, Original Joe’s, Fresh Kitchen + Juice Bar, The Burger’s Priest, Blanco Cantina and Anejo. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular, well-loved brands in Canada. Variety isn’t the only thing we offer – we are passionate about our industry, we celebrate and support diversity of thought, we are innately curious and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities and our planet.
The Real Estate Coordinator will support key administrative functions of the Real Estate Department, Market Planning Team, Portfolio Management Team and the VP of Real Estate.
What you will do in this role:
Maintain accurate and up-to-date records of all ongoing real estate projects in the NRO and Portfolio Management databases. Create dashboards and templates for reporting on projects in these databases.
Assist with the preparation of (PowerPoint) Site Approval Packages and Franchise Sales Packages each month for proposed new restaurant locations, combining materials from Market Planning, Real Estate, Franchising, Design, and Construction.
Prepare the Real Estate Committee agenda deck with all the requisite reports for the REC and ensure the agenda is accurate, and circulated in advance to the REC for a pre-read.
Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals and amending agreements. (DocuSign)
Organize and maintain the shared Real Estate folders (Google Drive) with the information for each project, as well as market information from landlords, brokers and competitors.
Schedule all Real Estate team meetings as well as with various stakeholders such as bi-weekly brand meetings, annual strategy sessions, REC meetings, etc.
Coordinate travel and prepare relevant information for market tours, including local intel, demographic information, comparable lease rates, competitive sales, market history, and future development plans.
Creating and circulating Approvals To Proceed (ATPs) with drawing initiation or capex requests.
Taking detailed minutes at Real Estate Committee meetings
Circulating NSO Pipelines, REC reports, REC Agenda, etc. as needed.
Circulation and polling of all required estoppel certificate work, coordinating with legal to ensure timely review and execution.
Coordinate internally to prepare ancillary real estate documents such as waiver letters, non-disturbance letters, etc.
Track notice dates for waivers in Smartsheet and ensure that the real estate team has reminder ticklers to waive conditions in advance of their due dates.
Provide ad hoc support and reports for the real estate team and VP of Real Estate as required.
What we are looking for from you:
Education/Professional Credentials:
College/University Degree
Experience/Skills/Technical Knowledge:
3-5 years of experience in real estate administration, real estate office management or real estate brokerage documentation.
Adaptability
Ability to work in a team environment
Time management
Familiar with Google Suite (Gmail, G-drive, Sheets), MS Office (e.g. PowerPoint & Access) and DocuSign
Familiar with Geographic Information Systems (GIS), mapping tools and Canadian markets
Strong organization skills
Communication skills
What’s in it for you?
Flexible/Hybrid work environment
You’d be joining a close-knit, innovative team of creative and energetic go-getters
You’d be a part of Canada’s largest full-service restaurant company that leads the industry in size and innovation
20% associate discount dining card and monthly dining allowance valid at participating Recipe brands
A welcoming, fun and safe work environment founded on respect
Career advancement opportunities with a company that owns some of Canada’s most iconic restaurant brands
Industry-leading benefits, wellness programs, and total rewards programs
Recipe is committed to providing a diverse, equitable and inclusive workplace. Celebrating people, being passionate and curious, owning it, and doing the right thing are the values that guide how we build our teams, support our franchisees and create a company that unlocks the full potential of everyone.
Recipe is dedicated to providing accommodations in accordance with applicable human rights and accommodation legislation. For individuals that require accommodations please contact recruit@recipeunlimited.com
