Allied is looking for an Administrator, Leasing to join our team in Toronto.
At Allied, everything starts with purpose. In the Administrator, Leasing, you
will support the day-to-day activities of our Leasing team through a broad range
of administrative tasks. In effect, you will help develop the relationships that
define Allied’s position as a provider of distinctive urban workspace.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How
can we be so sure? We have people like you: engaged professionals who
consistently deliver their best.
Throughout your professional career, you have stood out for your pursuit of
excellence. You are self-motivated, take ownership, and lead by example. In
doing so, you elevate your team and collaborate towards your collective goals.
Above all, you are excited by Allied’s mission and the contribution we make to
enhance urban environments.
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What will you do?
- Provide daily administrative support including document management,
correspondence, courier requests and general office tasks
- Serve as the first point of contact for lease inquiries and assist with
scheduling tours
- Manage leasing invoices, create purchase orders and initiate approval
workflows
- Support leasing events and special projects as needed
Lease Management
- Maintain electronic lease records and physical files
- Track lease deals, prepare internal status updates and respond to data
requests
- Draft offers, LOIs and related documents, reviewing for accuracy before
execution
- Prepare lease deal summaries and compile information required for approvals
Marketing and Communications
- Work with internal teams to develop leasing materials such as
brochures, presentations and invitations
- Complete Matterport tours of available spaces and keep website vacancies
updated
- Communicate new or upcoming vacancies to brokers and research groups
- Update broker distribution lists
Operational Support
- Coordinate building measurements, floorplans and area certificates
- Support the leasing budget process
- Contribute to new tools, templates and standard operating procedures
What are we looking for?
- 2 to 5 years of administrative experience, ideally in leasing,
property management or a related real estate field
- Experience with lease documentation, offers, LOIs and approval workflows
- Familiarity with lease administration systems such as Yardi or Angus
Anywhere
- Exposure to purchase orders and basic budgeting or expense processes
- Awareness of Matterport, Adobe Creative Suite and general marketing
workflows
- Strong administrative capabilities including document management,
correspondence and record keeping
- Excellent written and verbal communication skills with a customer service
mindset
- Exceptional organization, time management and accuracy, with solid analytical
and problem-solving skills
- Proficiency in Microsoft Word, Excel and PowerPoint and comfort learning new
tools
- Ability to manage multiple priorities and work both independently and
collaboratively
- A positive, resilient approach and a commitment to high quality work
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Who are we?
Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of
distinctive urban workspace in Canada’s major cities. Allied’s business is
providing knowledge-based organizations with distinctive urban environments for
creativity and connectivity.
We are also a great place to work. Allied is listed as a 2025 Best Employer in
Canada as part of Mercer’s Best Employers global certification, which
distinguishes organizations that demonstrate strong results in employee
engagement, organizational agility, engaging leadership and talent focus.
We are committed to hiring the most qualified candidates with a dedication
towards supporting diversity, equity and inclusion across our organization. All
qualified applicants will receive consideration for employment without regard to
gender, ethnicity, origin, sexual orientation, disability and socioeconomic
background.
Note: If you require any form of accommodation during the recruitment and
selection process, please let us know. We will work with you to provide as
seamless a recruitment experience as possible.
