Location: Delta, B.C.
Position Type: Full-Time
Start Date: May 1, 2025
Compensation:Competitive salary commensurate with experience, plus competitive benefits
About Us
We are a dynamic and growing mechanical contracting firm specializing in commercial and industrial HVAC, plumbing, and gas systems. Known for our professionalism, efficiency, and commitment to safety, we pride ourselves on delivering high-quality work across all projects. As we expand, we are seeking a highly organized and proactive Administrative \& Project Coordinator to support both our office operations and field teams.
Position Overview
The Administrative \& Project Coordinator is a pivotal role within our team, responsible for ensuring smooth day-to-day operations while supporting multiple construction projects from startup through to closeout. This hybrid role bridges administration, project execution, employee management, and safety compliance. If you're detail-oriented, tech-savvy, and thrive in a fast-paced environment, we want to hear from you.
Key Responsibilities
Administrative Support
- Coordinate employee training, certifications, and grant applications
- Maintain the employee calendar (vacations, training, milestones)
- Track and report ITA apprenticeship hours
- Plan internal meetings, team events, and recognition initiatives
- Oversee insurance renewals and maintain related documentation
- Support the safety program, including annual manual reviews and training sessions
- Assist with monthly administrative reviews in collaboration with accounting
- WCB claims
- Onboarding / offboarding
- Benefits
- Licenses
- Software renewals/ management
- WCB
Project Coordination
- Support project startup activities and subcontractor coordination
- Manage procurement, issue purchase orders, and schedule deliveries
- Review and track shop drawings, submittals, and change orders
- Assist with project billing, budget documentation, WCB filings, and statutory declarations
- Organize and maintain project documentation in Procore (drawings, directories, etc.)
- Handle permitting, inspection scheduling, and service call coordination
- Contribute to project closeout, including deficiency resolution and documentation
Qualifications
- Minimum 3 years of experience in an administrative or project coordination role (construction or trades industry preferred)
- Proficient in Microsoft Office Suite; experience with Procore is a strong asset
- Familiar with construction documentation, project billing, and safety protocols
- Excellent organizational, communication, and multitasking skills
- Positive, proactive mindset with a strong sense of initiativeWhy Join Us?
- Collaborative and supportive team culture
- Opportunity for career growth in both administrative and project roles
- Exposure to exciting projects across the Lower Mainland and beyond
- Competitive salary and comprehensive benefits package
- Make a meaningful impact in a growing company with a focus on excellence
How to Apply
To apply, please submit your resume and a brief cover letter outlining your experience and interest in the role to [your email address], with the subject line:
"Admin \& Project Coordinator Application -- [Your Name]"
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $50,000.00-$65,000.00 per year depending on experience
Additional pay:
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
