UHN is Canada's No. 1 hospital and the world's No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.
UHN's vision is to build A Healthier World and it is only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant II in our Neuro Rehab Services.
Position Summary
The Administrative Assistant II exercises judgement and independence in the performance of administrative support to the Outpatient Stroke and Acquired Brain Injury Services team and the Program Services Manager. The principal responsibilities include:
- Responding to requests for information and channeling communication to the appropriate person(s);
- Communicating effectively with clients, team members and internal and external stakeholders;
- Preparing reports including letters, memos, agendas, spreadsheets using advanced functions of Microsoft Office;
- Maintaining/ordering a current inventory of required forms, stationary supplies and equipment;
- Maintaining written and/or electronic calendar/schedules;
- Booking, coordinating and scheduling appointments, meetings, rooms, etc.;
- Creating and maintaining clinicians scheduling including replacements for sickness and vacation;
- Collecting/compiling data as needed;
- Managing program specific databases;
- Creating and maintaining accurate and confidential filing systems;
- Scheduling interviews, preparing interview packages, preparing HR documentation;
- Understanding of, compliance with, and commitment to, patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients;
- Other related administrative duties, as requested by the Managers.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate is misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
