Job Description: Who are we? KEY DUTIES \& RESPONSIBILITIES
-
Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
-
Review of demand work orders to determine if billable or non-billable
-
Preparation and communication of PO's to managers and suppliers; receiving of PO's to approve payment for work completed at the correct cost
-
Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
-
Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
-
Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
-
Learning and working with RealSuite platform and/or Oracle to manage client requests
-
Communicating with vendors to follow-up on work orders and invoices
-
Establishes and maintains working relationships with Clients and service providers
-
Other duties as assigned
KNOWLEDGE \& SKILLS
-
High school completion plus a specialized technical or business course
-
Knowledge of financial management software
-
Excellent interpersonal skills
-
Strong customer-oriented skills
-
Good communication skills (verbal/written)
-
Ability to multitask
-
Analytical and problem solving skills
-
Ability to work independently
-
Good computer skills, Maximo and Oracle, an asset
BGIS
