Accounts Payable Coordinator

CIBC Mellon • Toronto, Ontario, Canada • 7h ago

Responsibilities

Receives and logs vendor/supplier invoices, employee expense reports, cheque requisitions or other valid documentation submitted for payment or reimbursement along with handling the set-up of new vendor /employee accounts and the maintenance of current vendor, employee and general ledger accounts.
Responsible for ensuring reimbursement claims/payments are reviewed and authorized in accordance with all company policies.
Work directly with vendors and manage the process of enrolling vendors for EFT payment set-up in Epicor.
Verifies and matches up purchase orders with invoices or other supporting documentation submitted for payment and follows up and resolves directly any discrepancies with applicable CIBC Mellon business line representatives.
Prepares batches of invoices, expense reports and cheque requisitions approved for payment and posts and enters into Accounts Payable (A/P) System (Epicor) to initiate payment processing.
Manage all cheque, wire and EFT payments and ensure all these entries are recorded accurately in Epicor.
Review and verify all applicable taxes (including Regulation 105 withholding taxes) on invoices and expense reports are calculated and recorded accurately in Epicor as per CRA requirements.
Update and maintain authorized business expense approvers list in accordance with CIBC Mellon policies.
Prepare journal entries for Corporate Accounting review and posting.
Assist accounts payable supervisor with the analysis/preparation of data required for updating AP monthly dashboard.
Addresses and resolves A/P related enquiries from vendors, internal CIBC Mellon staff and internal/ external auditors at an initial first level, escalating to a higher level for resolution where necessary.
Conducts A/P and associated G/L account reconciliations on regularly scheduled basis and investigates any discrepancies.
Details and arranges the processing of client chargeback expenses with Fee Billing Department.

Qualifications

College degree with focus on accounting or finance, or equivalent training
3 to 5 years' experience in the financial services sector
Knowledge of accounting concepts, accounts payables, accounts receivable and maintaining the General Ledger
Good knowledge of Microsoft applications and accounting systems
Strong communication and analytical skills

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