Job Description Events Programmer - Special Events and Framers Market Location Sharon, ON :
Located just 30 minutes north of Toronto along Highway 404, East Gwillimbury (EG) is Canada's fastest growing municipality* focused on modernization, innovation, and creativity. Those joining Team EG will help shape the future of the community. As an award-winning organization, EG offers competitive wages and benefits and prioritizes the mental and physical well-being of its employees through social events, wellness programs, and fitness facilities. Employees also have access to more than 50 kms of trails to enjoy the beauty of EG while at work.
The Town of East Gwillimbury is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process and as we grow, it is important our workforce reflects the citizens we serve. We respect, encourage, and celebrate our diversity. Join our team and see the EG difference!
Under the direction of the Community Engagement and Events Coordinator, the Events Programmer assists with the development, implementation, execution, monitoring and evaluation of Town run events including supervising and training volunteers. This role will assist the Community Engagement and Events Coordinator with increasing awareness and encouraging community participation in events at the Town's recreational facilities, parks and trails.
Key responsibilities include:
Special Events
- Provide assistance to the Community Engagement and Events Coordinator in the planning and delivery of events;
- Assist with event set up, execution and tear down under the direction of the Community Engagement and Events Coordinator;
- Oversee equipment inventory and storage and replenishing when needed;
- Assist with building relationships and partnerships with community event groups;
- Assist with volunteer management including recruitment (onboarding, orienting), training and supervision;
- Foster and maintain positive working relationships with all event attendees, vendors, entertainers, contractors, suppliers, volunteers and staff;
- Assist with preparing documents for events including but not limited to: Contact sheets, equipment lists, critical paths, invoices, emergency protocols;
- Assist with advertising and promotion;
- Up to 20 hours per week during regular business hours. The hours of work may change and include evening and weekend hours;
- Supports in the recruitment, training and engagement of volunteers.
Farmers Market
- Assist with vendor recruitment, engagement and retention;
- Work with the Farmers Market Advisory Committee of Council to determine the optimal market mix of vendors, organizing selection process of vendors and collecting, managing, and submitting all applications, payments and public health related forms;
- Attend all farmers markets (May to October), ensure vendor space is allocated each week in compliance with market policy, arrive at the market to greet vendors and assist with set up;
- Mediate and resolve any issues that may occur on market day, be visible and accessible to vendors, customers, and volunteers during the day and assist with clean up and closing of the market;
- In collaboration with Communication Services, support Farmers Market promotion and marketing through social media etc., organize and execute and market special event days, volunteer recruitment, and compile and complete vendor and guest surveys;
- Maintain and update Farmers Market budget expenses and revenue;
- Approximately 20 hours per week required from March to May. 30 hours per week commencing in May through to October. Committee meetings take place once per month on Monday evenings and every Thursday of the Market including market set up and take down.
The following skills and experience are highly recommended:
- Post secondary diploma in Recreation, Event Management, Business and/or other related discipline in the applied arts or related field, or equivalent combination of education and experience.
- High degree of customer service skills with the ability to communicate effectively and tactfully with staff, elected officials, other levels of government, community groups and general public.
- Strategic thinker who can conceptualize easily and initiate new innovative ideas for the market and events.
- Ability to meet physical demands of the position which include carrying, lifting, and setting up heavy equipment.
- Ability to work outdoors in all weather conditions.
- Availability/flexibility to work evenings, weekends, special events, and at different sites (including every Thursday from May to October)
- Minimum of 1-2 years of related experience in a municipal environment, previous farmers market experience preferred.
- Proficiency using business productivity applications including the Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), experience with Canva preferred.
- Valid Ontario Class "G" drivers license.
- CPR and First Aid certified (or willing to obtain).
- Vulnerable Sector Check (or willing to obtain).
Rate of Pay: $23.06/ hour
