We are looking for a dependable and organized Administrative \& Office Assistant to support our construction office operations at our Don Mills office. This position plays a key role in helping the project maintain a well-functioning site or project office, while also assisting the HR team and supporting document control processes.
What You'll Do
Office \& Site Support
- Assist the project team office in ensuring the project office is clean, organized, and fully stocked.
- Order office and breakroom supplies, maintain kitchen and common areas.
- Greet visitors, subcontractors, and vendors in a professional and friendly manner.
- Support with general upkeep of the office and communication with facilities or service providers.
Administrative Duties
- Handle day-to-day clerical tasks: filing, data entry, printing, scanning, and managing mail.
- Assist with scheduling meetings, coordinating calendars, and maintaining office logs.
- Help track deliveries, site access requests, and project-related office tasks.
HR Support
- Assist HR with onboarding and offboarding tasks such as preparing new hire packages, ID badges, and collecting required documents (tickets, certifications, etc.).
- Perform other duties as requested by the HR Manager.
What You Bring to the Team
- High school diploma or equivalent required; additional certification in office administration or HR is a plus.
- 1--2 years of experience in an administrative or office support role, preferably in construction.
- Comfortable working in a site-based or field office environment.
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with document control systems is an asset.
- Strong attention to detail, organization, and communication skills.
- Able to handle confidential information with discretion.
Additional Details
- Seniority level: Associate
- Employment type: Full-time
- Job function: Administrative
- Industries: Manufacturing and Rail Transportation
