Description: About us: Your opportunity: Your responsibilities will include:
- Developing conference schedules, agendas, and session arrangements
- Assisting in communicating conference details to attendees, speakers, sponsors, and other stakeholders
- Tracking conference expenses, reviewing speaker expense and help ensure that event costs are controlled within the established budget
- Liaising with vendors, suppliers, and service providers to coordinate deliveries and services required for the conference
- Providing on-site coordination during conferences, ensuring smooth event operations, assisting attendees, managing registration desks, and resolving or referring issues as per policy
Essential Qualifications:
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Bachelor's Degree or acceptable combination of equivalent experience
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Minimum three years' full-cycle conference planning experience, including developing conference schedules, coordinating conference registration and booking speakers
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Experience tracking and conducting post-conference evaluations and analysis
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Experience preparing conference communications and promotional materials
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Experience preparing service contracts and effectively liaising with vendors and building and strengthening relationships with stakeholders and partners of strategic importance
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Experience preparing detailed conference reports and accreditation letters, ensuring accurate documentation and timely delivery to stakeholders and accrediting bodies
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Advanced proficiency in MS Office Suite, survey tools and video conferencing platforms
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Strong communication skills, both verbal and written
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Must also have a strong client and customer service orientation and demonstrate diplomacy and discretion
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Strong organizational, analytical and relationship building skills
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Strong ability to manage conflicting priorities and meet tight deadlines
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Ability to quickly analyze situations and make sound decisions as needed
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Ability to work in a fast paced and results oriented environment
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Accountable
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Diplomatic
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Organized
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Proactive
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Problem solver
Diversity Statement
University of Toronto
