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Job Title:Senior Property Administrator (Accounting)
Reporting to:General Manager
Location: Toronto, ON (On-Site)
Business Line:Property \& Asset Management (PAM), JLL Canada
Position Summary:
We are seeking a detail-oriented and highly organized Senior Property Administrator with a strong focus on accounting to join our JLL team, supporting a portfolio consisting of office and industrial assets. Reporting directly to the General Manager, the successful candidate will be responsible for managing all day-to-day financial aspects of the property, ensuring accurate and timely accounting processes, and providing critical financial insights to support property management decisions.
This position will champion the JLL Culture of Communication, Collaboration and Trust while performing the following duties:
- Manage day-to-day accounting operations, including accounts payable reconciliation, accounts receivable reconciliation, and general ledger maintenance.
- Process and record all financial transactions related to the property, including rent collections, operating expenses, and capital expenditures.
- Prepare and analyze monthly, quarterly, and annual financial statements for the property.
- Develop and maintain property-level budgets and forecasts, working closely with the General Manager to align financial planning with operational goals.
- Conduct regular financial analysis to identify trends, variances, and opportunities for cost savings or revenue enhancement.
- Manage tenant-related financial matters, including security deposits, lease administration, and reconciliations.
- Coordinate with external auditors and participate in annual audits.
- Ensure compliance with accounting standards, tax regulations, and company policies.
- Prepare and present financial reports to the General Manager and other stakeholders as required.
- Assist in the implementation and maintenance of accounting systems and processes to improve efficiency and accuracy.
- Collaborate with other departments to resolve financial discrepancies and support overall property operations.
- Maintain tenant accounts, ensuring proper setup, charge processing, credit application, and timely collection of outstanding arrears.
- Assist the General Manager in monitoring cost control projects monthly, ensuring accuracy and appropriate approvals.
- Set up Lease Amortization Charges and prepare required reconciliations.
- Generate invoices to tenants for amounts payable in a timely fashion.
- Assist the General Manager with the CAPEX tracker including JLL Management fees calculations.
- Prepare all relevant tenant letters and documentation for year-end tenant recoveries.
- Accurately input normalized budget information and ensure approved changes are appropriately reflected in the Real Estate system.
- Assist the General Manager with annual budget planning and processing (including 2026 annual budgets for income and expenses, capital expenditures, and long-term planning, including quarterly reforecast for 2025, and future annual budgets).
- Prepare monthly parking revenue reports for the property.
- Any other task delegated to him or her by the immediate superior.
Sound like you? To apply, you must be/have:
- Minimum 4 years of commercial real estate property accounting experience is required. Consideration will be given to those who have worked within a third-party service provider environment.
- Required language: English. Bilingual in English and French is a preferred asset.
- A University Degree or College Diploma in an accounting related field of study and active enrollment in a recognized accounting program (CPA).
- Proficiency in Microsoft Excel and enterprise level real estate systems is required, experience with Yardi is preferred.
- Excellent communication including strong written and verbal communication skills.
- Highly organized with exceptional attention to detail.
- Effective time management skills, works well under pressure to meet tight deadlines; ability to handle multiple demands and competing priorities; ability to prioritize workload; ability to work and analyze at a high level; willingness to learn in a dynamic environment that includes new ideas and change.
- The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect.
- Keen interest and dedication to life-long learning and self-improvement.
- Dedication to service excellence for customers, clients, and team members with an eagerness to share ideas and look for opportunities to improve.
Location:
On-site --Toronto, ON
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
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