An exclusive opportunity awaits within Easton's Group of Hotels, Canada's esteemed hospitality leader, renowned for nurturing talent and fostering a culture of excellence. With 20 prestigious properties under our banner and a trajectory of expansion, this posting invites you to elevate your career in a dynamic and supportive environment. At Easton's, we champion Equity, Diversity \& Inclusion (ED\&I), valuing and amplifying every voice within our diverse workforce.
Benefits: Comprehensive Health, Dental \& Vision CareDiscounts at IHG, Hilton \& Marriott properties
Home and Auto Insurance DiscountsEmployee Milestone EventsPerkopolis - discount, reward and benefits programs
Educational ReimbursementEmployee of the Quarter/YearCAA Corporate DiscountGoodlife Corporate DiscountSchedule: Monday to Friday, may include occasional early mornings, late evenings, weekends or public holidays.Job overview
The position of Personal Assistant is responsible for leading or assisting with projects assigned by The Founder \& Executive Chairman. The ability to take on novel projects from initial stages to full implementation is a paramount requirement of the role. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Duties and Responsibilities (BUT NOT LIMITED TO)
- Performing personal errands as directed by the Founder \& Executive Chairman, and family members.
- Coordination of personal and professional life maintenance tasks of the Gupta family.
- Assist in scheduling in collaboration with the Chairman's Executive Assistant for specific projects or to cover for Executive Assistant in her absence.
- Manage information flow in a timely and accurate manner.
- Make travel arrangements and accommodation requests.
- Assist with planning of events.
- May periodically be required to take minutes during meetings at the discretion of and for the Chairperson
- Produce reports, presentations, briefs, and correspondence as requested; format information for internal and external communication (i.e., memos, emails, presentations, reports)
- Negotiate with vendors on behalf of the company as required.
- Coordinate and engage with architects, engineers, surveyors, marketing, and sales along with our internal corporate teams.
- Investigate inefficiencies and provide resolution options to stakeholders.
- Provide flexible, ad hoc support to ensure the Chairman's daily life runs smoothly.
- Monitor deadlines and initiate preliminary work on ongoing projects.
- Assist with the coordination and management of philanthropic initiatives and events.
- Liaise with non-profit organizations, donors, and stakeholders.
- Manage household staff and vendors.
- Oversee family calendars, travel itineraries, and special projects.
- Perform additional duties and personal errands as directed by the Founder \& Executive Chairman and the Gupta family.
Education:College/University degree/Diploma. Experience:Minimum 5 years' proven work experience as a Personal/Executive Assistant or similar role. Skills:
- Discretion and trustworthiness: you will often be party to confidential information
- Excellent verbal and written communications skills
- Time management skills
- Flexibility and adaptability
- Ability to be proactive; take initiative
- Tact, diplomacy, and confidentiality
- Organizational skills and the ability to multitask
- Prioritize daily workload
- Effective communication skills and English proficiency
- Strong familiarity with office equipment (i.e., copiers; meeting tools such as projection systems)
- Excellent knowledge of MS Office as well as up to-date with the latest office systems and applications (Outlook, virtual meeting platforms, email platforms, SharePoint, Canva, Mailchimp, Webflow)
- Strong familiarity with a variety of devices and platforms and able to provide Tier 1 level IT support.
Personal Characteristics:
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Detail-oriented
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Resourceful
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Preparedness
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Team-oriented
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Strong inter-personal skills
Physical Abilities:
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Ability to sit for extended periods of time.
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Ability to lift heavy objects from time to time (i.e., storage boxes, printer paper boxes)Other Qualifications
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A valid Ontario driver's license is always required as well as access to a vehicle/car.
