Direct message the job poster from Runnymede Healthcare Centre
We believe that outstanding care starts with outstanding people.
At Runnymede Healthcare Centre, we actively cultivate work-life balance and invest in the resources our staff need to do their best work.
Our award-winning hospital takes an inter-professional team approach to care. We provide comprehensive clinical services to patients who require expert treatment, extended rehabilitation, and daily care beyond what can be provided at home or in the community. At Runnymede, we have a single, clear purpose: to improve the quality of life of every patient, every day.
Posting #: AA-0225
Administrative Assistant [Construction Department] -- Permanent Full Time
***This is a fully on-site position***
Position Summary:
The Administrative Assistant provides professional administrative support to the Construction team. The role involves assisting with the department's administrative functions to ensure efficiency, effectiveness, and confidentiality.
Primary Responsibilities:
- Understand and anticipate the priorities and needs of the senior director, providing support materials and assistance as needed.
- Manage appointment schedules, coordinate internal and external meetings, and establish priorities.
- Create and maintain effective workflows and communication for multiple projects and tasks.
- Attend committees, take minutes, prepare agendas, and distribute materials.
- Maintain meeting schedules and notify members of upcoming meetings.
- Handle incoming mail, highlight pertinent information, and take action on routine matters.
- Prioritize reports, requests, and approvals, ensuring timely responses.
- Draft and proofread documents, reports, letters, and presentations for accuracy and proper formatting.
- Answer and route calls, greet visitors, and respond professionally to inquiries.
- Maintain accurate electronic and physical filing systems.
- Input payroll data for direct reports and participate in special projects as needed.
Qualifications and Experience:
- Graduate from a recognized college.
- 5+ years of experience as an Administrative Assistant.
- Experience with desktop publishing and report presentation is an asset.
- Proficiency in Windows OS and Microsoft Office Suite.
- Excellent interpersonal, oral, and written communication skills.
- Ability to handle multiple tasks and shifting priorities accurately.
- Strong editing and proofreading skills.
- Alignment with Runnymede's vision, mission, and values.
- Adherence to infection prevention and control policies.
- Maintain confidentiality of personal health information.
- Participate in Continuous Quality Improvement and Risk Management programs.
We thank all applicants; only those selected for an interview will be contacted. If accommodations are needed during the recruitment process, please notify Human Resources.
Runnymede Healthcare Centre values diversity and inclusivity. We encourage applicants from diverse backgrounds and are committed to accessible employment practices in compliance with AODA.
All information obtained during recruitment will be used solely for employment purposes.
