Reporting to the Chief Human Resources Officer (CHRO), the Human Resources Coordinator will play a key role in supporting the daily operations of the Human Resources Department at Pacific Pilotage Authority. This position serves as a key resource for all employees, addressing employee inquiries related to various aspects of the employee-employer relationship and internal policies and procedures This multifaceted role will include both day to day human resources administrative tasks and project work in support of PPA's human resources goals and the strategic plan. This role is an opportunity to work directly with the CHRO, gain experience in all aspects of human resources, and play a key role in a small team.
Human Resources Administration
- Support the CHRO with all human resource functions and associated tasks related to all aspects of human resources, including supporting HR projects and initiatives as needed
- Provide confidential administrative support to the CHRO
- Assist with researching, developing and improving human resources policies, procedures, and processes
- Assist CHRO and leadership team with managing of human resources data, reporting, documentation, and communication on an as needed basis
- Recruitment and Selection
- Coordinate internal and external recruitment and selection processes, including creating postings, placing advertisements, shortlisting and prescreening applicants, and coordinating interviews
- Order and organize promotional materials for recruitment promotion events
- Training and Development
- Support with administering Canadian School of Public Service (CSPS) account
- Organize and track employee training, such as WHIMS, Confined Spaces, Respectful Workplace, etc.
- Track new hire training checklists and related documentation
- Coordinate and document employee performance evaluations Review and update HR policies, processes and documentation including SharePoint and the employee handbook
- Coordinate policy reviews and periodic conflict of interest and Organizational Code of Conduct attestations
- Maintain confidential employee files, including disposing of personal information, in accordance with privacy legislation and the privacy policy Assist with conducting employee engagement and other related surveys
- Degree or diploma in Human Resources or Business Administration with a concentration on Human Resources Management or related field of study from a recognized postsecondary educational institute
- 2 years of experience in human resources or an equivalent combination of education and experience, including practical work experience
- Strong writing and oral communication skills, including ability to draft letters and other communication under the supervision of the CHRO
- Strong computer skills, including the ability to work with spreadsheets, build forms, format documents, and build presentation decks
- Fluency in English is required; French language skills are an asset.
- HRIS experience is an asset but not required Excellent benefits including a defined benefit federal public service pension plan.
- PPA offers several benefits to enhance employee wellbeing, including a health and wellness allowance, onsite gym, personal care days, compressed work week, and flexible start times.
- Please forward a cover letter and resume to **@ppa.gc.ca with "HR Coordinator" in the subject line by
May 19, 2025. A federal Crown Corporation based in downtown Vancouver, Pacific Pilotage Authority (PPA) provides safe and efficient marine pilotage services in the coastal waters of British Columbia, including the Fraser River PPA generates revenue through pilotage service charges paid by shipping companies that access the coastal waters of British Columbia with the assistance of licensed pilots benefit pension plan throughout the recruitment and hiring process, please let us know. Pacific Pilotage Authority is committed to building a diverse workforce and inclusive work environment.
groups (women, Indigenous Peoples, persons with disabilities, and visible minorities).
