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Secretary for Student Service/Guidance Departments - WMS

RSU14, Windham Raymond Schools • Central, Ontario, Canada • 1w ago

Job Details

Job ID:

Application Deadline:

Posted:

Starting Date:Aug 15, 2025

Job Description

This is a 40 hour/week, school-year position (with opportunities for summer work) for the Student Services department (504 and Special Education), the Guidance Department and the Main Office. This position is benefits-eligible.

This is a very busy office environment serving the students, staff and the Middle School community.

Knowledge of and demonstrated proficiency in Microsoft Office including Word, Excel, Infinite Campus, and Google Docs. Strong written and verbal communication skills; judgment and initiative; excellent organizational skills; attention to detail; the aptitude to work independently and good customer service skills required.

The following is a listing of some of the anticipated duties of this position. This is not an inclusive listing:

Duties for the Guidance Department include:

Daily organization and the smooth operation of the Guidance Office.
Make appointments for school counselors.
Assist the school counselors and Administration in creating special projects and presentation coordination.
Assemble materials, prepare reports, and submit them to the appropriate individuals in a timely manner.
Act as a receptionist for all internal and external visitors in the Guidance Office.
Telephone contact with parents, staff, and community.
Assist with grade reporting and report card generation, quarterly.
Manage technology-based master calendar for scheduling
Maintain school website information
Perform other duties which may be reasonably requested by the building Administrators, Student Services Director and/or Superintendent of Schools

Duties for Student Services (Special Education and 504) include:

Serve as the primary contact for the Department of Student Services at Windham Middle School;

receive, sort, and distribute the mail; respond to telephone, email, fax, or face-to-face correspondence

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications,

establishing professional networks, and participating in professional development to stay current on special education laws and practices

Maintain and manage student special education and 504 records
Participate in monthly PLC meetings for Special Education secretaries
Maintain digital and manual filing systems
Handle sensitive information in a confidential manner
Assist in processing records requests for students receiving special education and 504 services
Assemble materials, prepare reports, and submit to the appropriate individuals in a timely manner
Compose and prepare correspondence
Telephone contact with parents and staff regarding students and with other schools and the central office
Perform other duties that may be reasonably requested by the building Administrators, Student Services Director and/or Superintendent of Schools

Position Type: Full-time

Job Categories:

Support Staff > Secretary

Welcome to Windham Middle School

RSU 14 serves the beautiful Sebago Lakes communities of Windham and Raymond, which are located twenty minutes from Portland and thirty minutes from the cities of Lewiston/Auburn. The seven schools that comprise our district are dedicated to the success of all, including the 650 staff members and the 3300 students. Our school community hires only the most committed teaches who embrace the use of technology and 21st century teaching and learning standards to ensure the highest quality education. We seek to support, engage and develop high expectations for all students and staff members, and offer multiple opportunities for a rich and individualized educational experience. New and experienced teachers are provided multiple opportunities for professional growth, and partnerships with four local universities foster the belief that we are a community of learners. Consistently our students test above the state averages, exceed graduation rates and 86% of our students continue with post-secondary study.

Job Requirements

Must have approved Maine CHRC at time of hire.

Bachelor's degree is preferred.

At least 2 year(s) of relevant experience preferred.
Bachelor degree preferred.
Citizenship, residency or work visa required

Application Instructions

Use this when applying for non-teaching professional position.

Application Questions

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