New Business Administrator (Hybrid) HUB Financial - Woodbridge, ON Hub Financial, a division of HUB International, is one of Canada’s largest independent Managing General Agencies (MGA). Specializing in life insurance, investments, and wealth management, we provide independent financial advisors with a wide range of products, resources, and tools to help their business succeed. Our services include access to top-tier insurance solutions, cutting-edge technology platforms, and operational support all designed to streamline business processes and improve client outcomes. At Hub Financial we empower independent advisors to grow their practices, enhance their client service, and deliver comprehensive financial solutions. About The Role As a New Business Administrator, you’ll play a vital role in supporting the onboarding of new business while gaining hands-on experience in a dynamic and fast-paced industry. This opportunity is ideal for someone who thrives in an inclusive, team-oriented environment and takes pride in contributing to a high-performing, collaborative culture. You’ll be responsible for reviewing and processing new business submissions, validating data from vendors, and coordinating with internal teams to ensure a seamless onboarding experience. It’s a great entry point into the insurance industry with room to learn, grow, and contribute from day one. What You’ll Do Efficiently handle incoming new business submissions, whether received electronically or in hard copy. Thoroughly review and validate data provided by our vendors, ensuring accuracy and completeness. Foster seamless communication with internal teams to address any inquiries related to new business. Cultivate a deep understanding of various insurance carriers' new business procedures, staying informed of industry developments. Access comprehensive reference guides to support your tasks and enhance your knowledge base. Administrative duties as required. Other Distribution duties as assigned prepare outgoing mail for delivery, including packaging, and affixing correct labels. Maintain records of incoming and outgoing packages (policies), including tracking packages. Process electronic mail (e.g., emails, digital documents) using established procedures. (Auto Capture/UiPath/SharePoint) Monitor and maintain the RPA system to ensure its effective operation. What You’ll Need for Success Foster a collaborative and supportive atmosphere by contributing to a positive team culture and morale. Able to express ideas and information clearly and effectively, both verbally and in writing. Strong attention to detail, ensuring accuracy and precision. Adaptable to changing priorities and willing to take on new challenges. Efficiently manages workload and prioritizes tasks to maximize productivity. Open to learning new skills and approaches, and quick to apply them in practice. Experience with MS Office (Excel, Word, PowerPoint, Outlook) is required. What’s in it for you? Your well-being is our priority, and we back this up with a wealth of benefits: Competitive Compensation: Benefit from a pay structure that includes incentives, bonuses, and opportunities to increase your earnings. Work-Life Balance: Enjoy flexible work arrangements and generous time off to support your personal and professional life. Tailored Benefits: Access a personalized benefits package, including company-matched RRSPs, designed to meet your unique needs. Career Growth and Support: Invest in your future with HUB! Take advantage of our sponsored training and development programs, tuition reimbursement opportunities, and coverage for professional license fees and membership dues—everything you need to support your growth and excel in your career. Exclusive Perks: Take advantage of discounts on events, travel, accommodations, and personal home & auto insurance. At HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities. Why Choose HUB? When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit - About Us - HUB International About HUB International Headquartered in Chicago, Illinois, Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 19,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow. Through our dedication to excellence and innovation, we are proud to have achieved the remarkable distinction of ranking 5th largest insurance brokerage worldwide! We're not just an insurance broker, we bring clarity to a changing world with tailored solutions and unrelenting advocacy. If you’re interested in learning how you can grow your career at HUB, visit our Careers Page to explore our opportunities. HUB International is committed to creating an inclusive and accessible recruitment process for all candidates. If you require accommodations at any stage of the interview process, please let us know, and we will work with you to ensure a fair and equitable experience. #LI-hybrid #LI-EM Department Office Administration & Clerical Required Experience: Less than 1 year of relevant experience Required Travel: No Travel Required Required Education: High school or equivalent Hi, we’re HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control. About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.
