Employment Type: Full-Time, Contract
Work Hours: 35 hours per week
Salary: $46,903 annually (Level 4), plus comprehensive benefits
Location: Etobicoke, Ontario
Contract period: June 2, 2025 – April 30, 2026
Internal Application Deadline: Monday, May 26, 2025
External Application Deadline: Wednesday, May 28, 2025
JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.
The Administrative and Finance Assistant provides support for the Women in Trades & Technology programs and is responsible for providing administrative and finance support to the Manager and Business Administrator. The position is also responsible for front desk reception duties as required.
ABOUT YWCA TORONTO – WOMEN IN TRADES AND TECHNOLOGY
The Women in Trades and Technology programs provide training and employment service to women and gender diverse people interested in joining the construction, landscape and information technology industries. Programs are funded by MTCU (Ministry of Training, Colleges and Universities) and are geared to educate women and gender diverse people about career opportunities in non-traditional occupations and train them in trades-specific programs.
KEY RESPONSIBILITIES
Provides administrative and organizational support to the Manager and Staff team, and prioritizes urgent matters requiring attention
Ensures timely, accurate and complete record management, data collection and entry into YWCA databases
In consultation with the Manager and Business Administrator assists in preparation of monthly claims and conducting periodic reviews of the budget for the WiTT program funders
Assists in the preparation and timely submission of financial claims
May assist in preparation and monitoring of budgets in consultation with the Manager
Assists in preparing all bookkeeping records to the satisfaction of the Manager
Checks monthly reports from the Finance Department, brings discrepancies to the attention of the Business Administrator and generates journal entries for corrections
Assists the Business Administrator and Manager with preparation of financial statements for quarterly reviews and year-end reports
Assists with all processes related to accounts payable and accounts receivable entries in GP Dynamics for the WiTT programs, and exports to the Finance Department; monitors outstanding payments where necessary
QUALIFICATIONS
In depth knowledge of an academic discipline normally acquired through completion of an undergraduate degree in business administration, commerce or related field
Basic accounting skills is a requirement. This includes demonstrated knowledge and experience in general bookkeeping and accounting principles
1-3 years directly related work experience
Must have advanced computer skills in Windows, Excel, Word, Outlook and database applications
Operates in an environment that has minimal supervision, requires flexibility, adaptability and problem-solving skills
Knowledge of employment and trades program an asset
Demonstrated ability to work under pressure
Ability to work within an anti-oppression and feminist framework
Ability to maintain a positive approach and a professional manner at all times
Experience working within a multicultural environment
Knowledge of and ability to troubleshoot computer hardware network connections
Superior customer service, verbal and written communication skills
Very strong organizational skills and detail-oriented
Knowledge of another language an asset (e.g., Somali, Tamil, Urdu, Hindi, Arabic)
WHAT WE OFFER:
Comprehensive Medical, Vision, and Dental Coverage
Life Insurance and Long-Term Disability Benefit
Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development
Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is non-secondable.
Posting Date: May 16, 2025
YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.
We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.
Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health
Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.
YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.
YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.
YWCA Toronto is a Scent-Sensitive Workplace.
