About Us
The Canadian Media Producers Association is Canada’s trade association for independent producers. The BC Producers Branch represents over 150 BC-based Canadian independent producers engaged in the development, production and distribution of English-language content for TV, feature film and digital media channels. The CMPA works on behalf of our producer-members to ensure a bright future for domestic media production and Canadian content.
The CMPA is currently seeking a dynamic Administrative Coordinator, BC Branch to support our staff team members in the BC Branch and across the CMPA.
ROLES & RESPONSIBILITIES:
Administration, Finance and Operational
Provide administrative support as required (e.g. manage boardroom bookings, scheduling of office meetings, Zoom/Teams/conference calls, calendar management, drafting and distributing agendas and other materials, recording minutes and follow-up on action items, preparation of documents and materials, booking travel, accommodations, audio-visual)
Provide financial administrative support with data entry, invoice management, receipts, expenses, petty cash and coordination as directed
Answer and direct incoming calls, general telephone and email enquiries, and greet/direct walk-in traffic
Open and distribute mail, coordinate incoming and outgoing couriers
Maintain general office filing system
Order office supplies
Organize food as required for general kitchen and meetings needs
Keep the common spaces tidy, liaise with building management concerning maintenance
General IT services, liaise with IT technicians
Maintenance of office equipment (e.g. photocopier/printer)
Database
Enter information in Customer Relationship Management (CRM) system
Pull CRM reports as required/directed
Entry of data from QuickBooks into Reel Green Canada tool for CMPA-BC carbon footprint tracking
Member Services
Maintain and update BC membership data and prepare materials for new member meetings
Administration and filing of sponsorship agreements
Gather information from members including company profiles, producer bios, head shots and posters, as required
Assist in organizing events, including venue research/coordination, catering arrangements, guest lists, invitations, RSVPs and reminders
Assist the Director, Member Development with post-event/delegation surveys and reports
Support the administration of the biennial elections process for the Branch Council and assist with the organization of the AGM
Communications
Monitor the general CMPA-BC email account
Send communication items and surveys (e.g. MailChimp and SurveyMonkey)
Executive Assistance
Support Director, Member Services with scheduling, expenses, research, communications and other ad hoc requirements
Support COO, with scheduling, calendar management, expenses, events, travel arrangements, and communications as required
Additional Responsibilities
Assist staff with special projects as required
Liaise with other staff and offices and assist in CMPA - wide initiatives
Other duties as assigned and in keeping with the level of the job description
REQUIRED COMPETENCIES AND EXPERIENCE:
Minimum two years of office experience
Exceptional Microsoft 365 and office equipment and technology skills (Outlook, Word, Excel, PPT, Teams, SharePoint/One Drive, CRM)
Knowledge of MailChimp, SurveyMonkey, Adobe Acrobat, JotForm, ChatGPT and QuickBooks is an asset
Knowledge of supplies, equipment, and/or services ordering
Knowledge of general office IT set-up and requirements
Knowledge of general Accounts Payable/Receivable processes is an asset
Ability to maintain filing systems and databases
Focused, detail oriented
Proven ability to effectively prioritize, multi-task and manage workflow
Adaptable to changes in process, systems and organization structures and priorities
Able to work independently and in a team environment
Ability to exercise good judgement, show initiative and be proactive
Able to build and maintain positive and effective working relationships with internal and external parties
Strong interpersonal, written and oral communication skills
Industry experience considered an asset
English (written and spoken) essential
French (written and spoken) considered an asset
Notes:
REPORTS TO: Managing Vice-President, BC Producers Branch
LOCATION: Full-time position based in Vancouver. Currently hybrid work schedule
The CMPA is committed to advancing equity, diversity, inclusion and accessibility in our organization, and in our work. We strive to create a workplace that honours a diversity of lived experiences, perspectives, abilities, and identities, and to foster and maintain a working and learning environment that is inclusive and equitable. We welcome all applicants. Accommodations are available on request for applicants taking part in all aspects of the selection process.
Interested applicants should apply through our CMPA careers website at: cmpa.bamboohr.com/jobs/ on or before June 2, 2025, at 5 p.m. P.T.
Note: Interviews will commence immediately with qualified applicants until the position is filled.
