Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
Job ID #31071: Project Manager - Heritage
Union: Non-Union
Job Description ID #: A15365
Duration: Up to 24 months
Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on May 21, 2025
Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
SUMMARY OF DUTIES
Reporting to the Manager, Heritage Resource Management, the Project Manager, Heritage will be responsible for Collection Management Restoration project. This position will manage the implementation of the Collection Management system, develop appropriate standard operating procedures, guidelines and policies related to Collection Management, support training and liaise with I.T. and the vendor to ensure the smooth transition to a new system.
Leading a cross-departmental team, the Project Manager will be accountable for ensuring that projects are delivered with focus on control of project scope, schedule, cost and the mitigation of risks. The Project Manager will make recommendations related to planning, development and process evaluation and procedures and human resource allocations.
GENERAL DUTIES
Responsible for the implementation of a collection management software solution and related policies, procedures and protocols following project management best practices.
Using a collaborative approach, promotes teamwork and provides direction to cross-functional teams, supports partners to articulate clearly defined goals and objectives, takes ownership of project issues and supports team with problem resolution.
Works independently and with team members, applies knowledge and experience of project management best practices including:
creating standard project management documentation and plans
identifying project risks and develop strategies to mitigate or minimize potential impacts
identifying project tasks and dependencies
development and maintenance of project budget and future budgetary impacts
development and maintenance of project schedules
identification of project resources and skill requirements
project status reports
Develops and executes project documents and plans such as project charters; business cases; reporting and monitoring of project status; communication of risks and issues; performance measurement; and management of organizational change including operational impacts associated with projects.
Develops and monitors project work, plans and schedules, controls project scope, cost, quality, documentation, risk monitoring, and vendor contract administration.
Manages projects in alignment with existing Heritage Resource Management strategy, policies, finance and procurement standards, and procedures.
Responsible for ensuring quality control throughout the project lifecycle.
Ensures compliance with vendor contracts by carrying out effective vendor management.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned, which are directly related to the major responsibilities of the job.
QUALIFICATIONS
Post-secondary education in Project Management, Information Systems, Business Administration or related discipline.
Professional experience in IT environment performing project management or project coordination as part of a project team or equivalent experience.
Relevant professional experience in the heritage sector with collections management software experience.
Demonstrated ability to lead and apply structured project management methodologies.
Demonstrated ability to use MS Office productivity tools (e.g. Word, Excel, PowerPoint, Visio, Project) to create and maintain project documents.
Demonstrated ability to work collaboratively and productively in diverse team environments with technical and non-technical stakeholders.
Proven analytical and problem-solving abilities, including ability to make sound, logical, data-based decisions.
Strong business acumen, emotional intelligence, and ability to negotiate and influence.
Demonstrated to work independently, and as part of a team; self-motivated and results-oriented, ability to prioritize several conflicting demands.
Excellent interpersonal, customer service skills, oral and written communication skills.
Project Management Institute Certification is an asset.
Understanding of business concepts in a Municipal environment is an asset.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
