Company DescriptionWhether in our kitchens, dining rooms, event venues or offices, our singular purpose is to captivate guests with our unparalleled quality, service, and food and wine knowledge. We achieve this only through the excellence, innovation and passion of our team members. If you are seeking a rewarding career that involves first rate training and education, mentoring and development, attractive compensation, and inspiring rewards and recognition, consider joining Oliver and Bonacini Restaurants.Job DescriptionPOSITION SUMMARYThe Events Administrator is responsible for providing a wide range of clerical duties, office administrative duties, project coordination, office maintenance, and accounting support to the Oliver & Bonacini Events Office located in the Trump International Hotel and Tower.PRIMARY DUTIES & RESPONSIBILITIESAct as primary point of contact for general inquiries via email and telephone and logging of enquiriesPreparation of initial response to client enquiry and assigning to appropriate team membersPreparation and distribution of daily, weekly and monthly reportingCoordinate interoffice mail distribution schedule and materialsMaintenance and reporting of departmental expensesResponsible for inventory management and ordering of materials, supplies and services for the O&B Events sales teamCoordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags/Chocolates, Gift Cards, Marketing Materials, Business Cards)Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and rotation of events department filesSupport management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functionsSupport Events team as required including other duties as assigned and/or requiredQualifications1-3 years working experience in a similar administrative capacityExposure to, or experience in, a sales and/or event planning environment an assetExperience performing basic accounting functions an assetPractical working knowledge of Microsoft Office applicationsSelf-starter, flexible, and able to work independentlyAbility to multi-task and change priorities constantly as needed in a fast-paced environmentExcellent verbal and written communication skills and professional telephone etiquetteSuperior customer service skills in addition to impeccable personal presentation requiredA keen eye for detail is a must!Additional Information We thank all applicants for their interest in Oliver & Bonacini; however, only suitable candidates will be contacted to continue the application process.
