Job Description: Join a dynamic team where no two days are the same. This high-impact role sits at the intersection of construction, property management, and finance—offering exposure to full project lifecycles from budgeting to closeout. You’ll coordinate with trades, tenants, vendors, and internal teams to help bring commercial spaces to life, manage capital improvements, and support seamless tenant experiences. If you thrive in a fast-paced environment and enjoy being the go-to for getting things done, this is the opportunity for you. About the Company: For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. Perks & Benefits: Comprehensive benefits package that provides extended health care, dental care, vision care, life insurance and critical illness. Continuous learning opportunities with an annual educational allowance. Generous referral program raging from $500-$2500, depending on business need. Regular consistent team building activities and events. Discounts to local amenities and vendors Discounted hotel stays in multiple locations through our Hospitality offerings. What You'll Do: Create Project Folders of each individual project for record keeping and project tracking Setup RFP’s, change orders, contract templates and other project documents required to ensure smooth execution of a project Input required information into contract templates and issue to vendors for execution Coordinate drawings/proposals for pricing and record quotes once received Put together budgets and job cost details as required for a project Collecting/maintaining/organizing of TI/Capital Improvement documentations, which include engineer/architect/consult reports, among others Issue/collect approved contracts/purchase orders and organize once received Assist in scheduling trade work through project execution Collect/ organize warranties/manuals/ close out documents from trades and file for our records and to send to tenants at handover. Supports the planning and budgeting of operating and capital expenditures. Assists in the preparation of annual budgets, forecasts, monthly reports, and variance reports. Assists with A/R and AP reconciliations and coding. Assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, reconciliations, compliance with lease terms, and preparation of all related documentation. Responds to tenant requests and needs and coordinates with Property Management Team to assist in resolving issues. Assist in the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met. Responsible for scheduling and facilitating maintenance with vendors and tenants. Document and track all certificates of insurance from vendors and tenants. Maintain accurate and pertinent information for vendors and tenants. Prepare correspondence and memos to tenants and vendors. Establish and maintain positive relationships with internal and external tenants and vendors. Maintain all lease and property related files. Liaise between Property Management, Leasing, and Construction departments to ensure smooth transitions and flow of information. Draft and review various building and lease related contracts, including service and parking Schedule and coordinate meetings and tenant events. Take and organize meeting minutes as required. Attend site visits if and when required. What You Bring: 2 year of experience as a commercial real estate or property management or construction administrative experience Proficient in MS Office (MS Word, Excel, PowerPoint, Outlook) Proficient in Adobe (Illustrator, InDesign, Photoshop, etc) Proficient in Lasso or similar CRM system (asset) Strong written and verbal communication skills Excellent organizational, multi-tasking and prioritizing skills Ability to meet tight deadlines and to work under pressure Salary Range: $50,000-65,000 About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. How To Apply: Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted. Thank you for your interest in a career with Onni Group! We believe that the strength of a company lies in its people and are fortunate to have an extremely motivated and dedicated staff that brings expertise and attention to detail in every project they undertake. If you believe that your skills would be a valuable addition to our team and would like the chance to be a part of the award-winning Onni Group, please check our open opportunities. To best stay up to date about all things Onni, please follow us on the following social media: Instagram LinkedIn Twitter/X Facebook Please do not contact our managers or employees directly in an attempt to present candidates without a written request, and a signed agreement within the last 12 months. Complying with this request will be a major factor in determining a professional relationship with Onni Group. Any submissions of unsolicited resumes directly to Onni employees, managers or any Onni email address will not be bound or obligate Onni in any way to pay any fees if such a person is hired. If you are interested in working with Onni please contact Daryl Kerrey – recruiting@onni.com, and email us info about your company. We will then contact you to set up any further discussions. Please note, all Onni hiring requires at minimum an official virtual or in-person interview prior to offer stage.
