Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement. We are one of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara. Brock has been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities. Ignite new possibilities for your career. Break through at Brock. Post End Date: June 12, 2025 at 11:59 PM This job advertisement is to fill an existing vacancy in the OSSTF (Employee Group) Please note: This is a part-time 17.5 hours per week position. About the Role: Reporting to the Graduate Program Director, the Administrative Assistant provides reception, administrative, clerical, and budget support for the HUMA program within the Faculty of Humanities. The Administrative Assistant will: Respond to queries via telephone, mail, email, and in person; Screen communications to determine the nature and priority of the inquiry, and process requests or redirect as necessary; Provide administrative support to the Directors, as well as other program faculty; Provide administrative assistance to students (e.g., for submitting reimbursement claims); Assist with student recruitment initiatives, admissions, records, and course timetable entries; Assist with the set-up of exams, including booking rooms and scheduling dates; Prepare correspondence (i.e., compose, proofread, and edit materials including memos, emails, letters, etc.); Set up and maintain electronic systems as required, including computerized records and databases; Maintain and update content on program websites and social media outlets; Assist in updating the graduate calendar; Liaise with the Faculty of Graduate Studies to organize thesis defenses; Schedule appointments and meetings as required, register staff and program faculty for conferences, workshops and/or events; Coordinate and attend meetings, take minutes, and circulate minutes to appropriate parties after meetings; Coordinate events (i.e., schedule dates/times, book rooms and audio visual equipment, order food and refreshments, arrange transportation and accommodation of speakers, etc.); Process requests for expense reimbursements from faculty and students; Prepare and submit purchase orders and cheque requisitions; Monitor revenues and expenditures to ensure consistency with the budget. Key Skills and Experience: Post-secondary courses including computer applications, office administration, or related courses or the equivalent combination of education and experience; Previous reception and administrative support experience, preferably in a University environment; Solid computer competency including MS Office Word, Outlook, Excel spreadsheets, databases, PowerPoint, Adobe Acrobat, web applications and web maintenance, social media platforms, scheduling software, and customized Brock systems including Workday and Brock DB; Excellent writing, grammar and proofreading skills; Knowledge of records management and privacy requirements and best practices; Ability to interact with persons from diverse backgrounds; Ability to work independently in a supportive and collaborative manner; and Strong customer service skills; Superior interpersonal skills including tact, discretion and confidentiality; Ability to establish priorities, organize own work, and work with minimal supervision; Strong initiative and ability to function as a self-starter; Excellent attention to detail with a high degree of accuracy; Sound judgment in responding to questions and serving as a resource person for the departments. Salary and Total Rewards: Job Grade OSSTF H, Salary Scale ($44,583-$61,847); This is a part-time position that includes comprehensive benefits including tuition waiver. This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and: Salary is therefore determined by the OSSTF Collective agreement. New members shall be placed on the salary grid at the entry level. It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants. We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed. Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups. We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca if you require a disability related accommodation so we can ensure your participation needs are met. Brock University does not use AI Technology at any stage of the recruitment process. We appreciate all applications received. Candidates that are selected for an interview will be contacted. Learn more about Brock University by visiting www.brocku.ca. Brock University is a comprehensive institution with rich academic programs and world-class research activity. Located in Ontario’s scenic Niagara region on the traditional territory of the Haudenosaunee and Anishinaabe peoples, Brock is situated in a UNESCO Biosphere Reserve. With nearly 600 full-time faculty members and researchers, Brock's robust academic scope offers more than 70 undergraduate programs and 50 graduate programs in seven dynamic Faculties. The University’s 19,000 students come from across Canada and around the world. Brock’s renowned student experience is enriched by an emphasis on experiential education, as illustrated by community partnerships, volunteerism and one of Ontario's largest and most successful co-op programs. Learn more at brocku.ca.
