Athletics & Recreation Services Administrator

SAIT • Calgary • 2d ago

SAIT’s Athletic and Recreation department is a valuable part of the SAIT experience — and we are proud to support Trojans players in sports from hockey to golf, and everything in between. SAIT Recreation's programs and facilities are designed to support active and healthy lifestyles for our students, staff, alumni and members of the public.

The Opportunity

The Athletics & Recreation Services Administrator will support the successful operations of Athletics & Recreation through professional, accurate and timely administration and communication. This position reports to the Director of Athletics & Recreation and is an administrative member of the Trojans Athletics operations team. Evening and weekend work will be required to accommodate programs and special events.

The Role

Athletics and Recreation Administration & Coordination:
Arrange and initiate all A&R related travel coordination including accommodation, transportation and hospitality for all Trojans programming
Assist with the coordination of A&R operations, including but not limited to Trojans program activities, engagements and games
Assist with the coordination of special functions such as Coaches Meetings, Athlete Orientations and annual events such as the Athletic Gala/Banquet, Make Some Noise and Office of EDI efforts
Assist with ES Talent Acquisition efforts through hiring, onboarding processes and progression
Assist and support A&R Team Leads, Athletic Therapy Clinic, Safe Sport Committee & Part-Time Coaches as deemed pertinent or urgent
Assist with fund development, government reporting and special event hosting
Support Athletic Director with meeting requests, meetings bookings, special functions, vacation draw down & ES activities, contract creation & monitoring, note keeping & departmental communication, HSE requests and other duties as requested.
Contribute to Trojan Athletic Foundation in the role of Treasurer
Finance:
Lead all finance related coordination for Athletics & Recreation – Invoices, billing, FOAPAL transfers, purchasing, ticket revenue, event expenses, capital asset tracking, procurement, payroll, webtime entry support, grants etc.
Assist and maintain, reconcile and organize the Athletics & Recreation operating budget, including restricted accounts
Assist and liaison with SAIT Finance Business partners, purchasing agents and insurance
Coordinate department credit card program, including the support for part-time coaching staff
Reconcile Director credit card, variable credit limits and travel related credit purchases
Office Reception:
Arrange and assist A&R front desk coverage and ‘front of house’ customer communications
Responds to inquiries and complaints regarding policies and procedures of the department
Assist with training and policy alignment of part-time staff within the A&R department
Oversee and trouble shoot office equipment, copiers, printers, laptops, audio video and screens
Assist with A&R digital reception accuracy and communication content (.ca and .com)
Assist and support the full-time and part-time staff contingent as deemed urgent
Special Projects & Events:
Event support and committee contributor on all A&R departmental initiatives such as National Championships, Conference Championships, Invitational Tournaments and Showcases
Liaison support for Trojans Alumni groups and non-profit association initiatives
Creative content provider and admin support for Student Banquets, Awards Evenings, Social gatherings and Director lead engagement efforts
Represent the department as required at campus community related events, booths, etc.
Evening and weekend decision making and urgent response will be required

Qualifications & Experience

Minimum:
Diploma in Sport, Business or Administration
5 years of experience in sport management, administration, office management, events or related experience
Previous experience working in sport/recreation or equivalent experience as a post-secondary/high performance athlete
Preferred:
Degree in Sport, Business or Administration
Skills Required
Strong communication, both written and verbal
Excellent organizational and time management skills
Strong experience and expertise in Project Management
Demonstrated strong customer service skills
Strong ability to collaborate in a team environment
Experience with conflict resolution
Strong ability to practice critical thinking
Ability to coordinate diverse teams (formally or informally)
Ability to quickly learn new technology systems and tools
Ability to transform raw information and data into usable reports/presentations for upper management

Job Classification: ADMINISTRATIVE ASSISTANT II - A5904

Salary Range: $50,523.20 - $62,316.80

Hours Per Week: 40

Posting closing date: July 28th, 2025

View a summary of our benefits and perks [https://www.sait.ca/about-sait/administration/work-at-sait/why-sait] for salaried employee

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers [https://canadastop100.com/alberta/], we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Community and Belonging is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT [https://www.sait.ca/about-sait/equity-diversity-and-inclusion].

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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