Analyst, Document Control

CIMA+ • St. John's • 3d ago

Company Description Welcome to a place where people are at the heart of everything we do. Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you. When you join CIMA+, we welcome you to a place that you can call home. Job Description We are looking to add documentary control analyst to join our team. The candidate will be responsible for planning, implementing, and maintaining best practices in document management and project management solutions. The incumbent will also be responsible for document creation, revision, and template management, as well as other administrative tasks as needed.

CIMA+’s Energy & Resources team is a key player in the energy transition. With more than 700 highly qualified professional in this business sector, we are one of the largest teams specializing in this discipline among consulting engineering firms in Canada. Guided by an entrepreneurial culture based on innovation, sustainability, multidisciplinary agility and collaboration, we support our clients at all stages of their projects, from feasibility studies to commissioning. From the production of electricity from renewable sources to resource transformation, our expertise markets are the driving force of a successful energy transition. Regardless of the delivery mode our clients choose, we have the skills and experience required to deliver innovative solutions adapted to their reality. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world! Primary responsibilies Plan and implement document management procedures; sending and tracking RFIs, transmittals, and shop drawings, as well as contract management support Make recommendations based on the client's business needs and assist in the search for optimal document management platform or project management solutions, as needed Manage templates and troubleshoot, as needed Proof reading and formatting documents (reports, proposals, presentations, etc.) Communicate information to the teams involved in the project Ensure that the transfer and sharing of information meets the network security standards Project sheet creation, as well as manage the control logs required for the project Organize the reception, transmission, coding, classification, and archiving processes of all incoming and outgoing documents for the projects under their supervision Take meeting minutes on an as-needed basis Qualifications 5-8 years of experience in document control, information governance, and/or administrative capacities Excellent analytical skills, particularly with respect to technologies and databases Highly proficient in Microsoft Word and Sharepoint Adept at learning new softwares Experience with paperless environments Why choose CIMA+? Because we offer you: Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week Employee and Family Assistance Program Retirement Savings Plan (RRSP) with up to 4% employer contribution As an employee-owned company, an annual opportunity to purchase shares for all employees Flexible work schedule in a hybrid work mode Work/Life balance policy across Canada 3-5 weeks of vacation, based on years of relevant experience Tailored training to improve your existing skills Additional Information Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.). In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment. Accommodations are available on request. Your Business Partner will process your request. Find out about The CIMA+ advantage - CIMA+.