Job InformationJob Title: Facilities Assistant Job Requisition ID: 76422Ministry: InfrastructureLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: PermanentScope: Open CompetitionClosing Date: October 30, 2025Classification: Administrative Support 5Salary: $2,128.30 to $2,692.98 bi-weekly ($55,548 - $70,286/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.For more information about Alberta Infrastructure, please visit http://www.infrastructure.alberta.ca.Role Responsibilities
Reporting to the Facilities Manager, this position is responsible for independently managing all aspects of the administrative functions including General Office, Financial and Human Resource related services.This primarily relates to preparing and administering a budget plan through monthly cost accounting and forecasting; preparing contracts and monitoring contract terms and financial documents; preparing reports; maintaining records and providing office management including Human resources related administration for about 34 in-house staff members; drafting correspondence; and administrating of service and maintenance contracts. Also responsible for liaising with high profile building clients/tenants, in-house staff, and contractors, in order to coordinate client services.Key responsibilities for the Facilities Assistant include but are not limited to:
Providing client service, by responding directly or delegating to the appropriate trade or authority.
Reviewing all incoming correspondence including Action Requests, research and provide background information to the appropriate authority.
Rolls up budget submissions, consolidating and reviewing monthly budget expenditure reports submitted by Facilities Coordinator, if required.
Preparing and administering an automated budget plan for the area in consultation with the Facilities Manager which includes adjusting budget allocations as changes occur, identifying account code surpluses or deficits as they occur and adjusting the year-end forecast accordingly.
Compiling tender documents for service and maintenance contracts ensuring accuracy and compliance.
Monitoring contracts for current documentation e.g., insurance, WCB documents, security clearances.
The successful candidate will have:
Strong administrative, communication, organizational, interpersonal, and multi-tasking skills.
The ability to apply common sense approach to problem solving that can build team spirit and provide quality service for clients.
Strong knowledge of accounting principles and budgetary processes, contract law and administration.
Please click on this link to view the job description for this position.APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Systems Thinking: you will take holistic long-term view of challenges and opportunities and work with others to identify areas for collaboration.
Drive for Results: you will hold yourself and others responsible for results as well as aim to exceed expectations.
Agility: you will make decisions and take action in uncertain situations to create a backup plan and identify alternative approaches as well as support others to do the same.
Develop Networks: you will deal with issues that require input form a wide range of internal and external stakeholders.
Build Collaborative Environments: you will be working towards a common goal and will need to access to the distributed expertise available inside and outside the organization.
Qualifications
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.Required:
High school diploma and three years related experience.
Equivalency:
Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.Assets:
Extensive understanding of the department budgeting and forecasting process.
Knowledge of procurement principles.
Working knowledge of Information Technology and network applications.
Working knowledge of departmental software: IMAGIS, FBIS, CMS, BLIMS, 1GX, EPS.
Notes
This position is a Permanent, Full Time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).Location: Edmonton, AlbertaApplicants are required to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.Links and information on what the GoA have to offer to prospective employees.
Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
Public Service Pension Plan (PSPP) - https://www.pspp.ca.
Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
Positive workplace culture and work-life balance.
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
Leadership and mentorship programs.
How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jane McEwen at Jane.Mcewen@gov.ab.ca.
