The Company At Canopy Growth, our mission is clear: improve lives, end cannabis prohibition, and strengthen communities. We believe that cannabis can be a force for good. We’re building a consumer-centric organization that is focused on sharing the transformational potential of cannabis with the world. We will achieve this through an innovative and disruptive portfolio of cannabis and hemp-derived products. Canopy Growth is the world's leading cannabis and hemp company. We recognize that employees are at the core of our success, and we take pride in a corporate culture that emphasizes inclusiveness, collaboration, and diversity. Our employees come from a wide range of backgrounds, each bringing their own unique skills and talents to the table, working together to continue our incredible momentum of growth. If you are interested in building global challenger brands, scaling a business, and working in a values-driven environment, we want to hear from you! The Opportunity The Executive & Legal Administrator provides timely, efficient, and confidential administrative support to the office of the Chief Executive Officer (CEO) and Chief Legal Officer (CLO), Vice President of Strategy & Chief of Staff, and Board of Directors. This dynamic position requires a self-starter with superior time management and communication skills (oral, written and electronic), along with the ability to anticipate, think critically and offer solutions, while operating with a high level of professionalism, diplomacy and discretion. This individual will enjoy working in a fast-paced environment that is purpose and results driven and will be keenly interested in improving and streamlining the services delivered by the Legal department. Responsibilities Act as the primary liaison and Executive Assistant for both internal and external stakeholders on behalf of the Chief Executive Officer, Chief Legal Officer, Vice President of Strategy & Chief of Staff, and the Board of Directors—handling matters of a highly confidential and sensitive nature Accountable for a broad range of administrative duties such as booking and coordinating meeting arrangements for key members of the Legal organization, providing and compiling business critical information, preparing agendas, monthly scorecards, reports and presentations, responding to and directing incoming inquiries, and special projects Scheduling correspondence, monthly expense reports, review incoming documents, etc. Review and closely track the Executive team’s budgets and accounts payable in cooperation with Finance team. Review incoming invoices for compliance with department billing policies and address issues with external service providers. Ensure timely accrual, approval, and payment of accounts Support other Legal department personnel in managing Board of Directors meetings and documents as required Manage the calendars, schedules, appointments, and business travel for the senior level team as well as preparing meeting documentation, presentations, and catering as required Represent the Legal team by answering questions and coordinating required meetings with internal and external parties Coordinate project-related activities and facilitate project communications, both verbally and through electronic means Support the Executive team in executing and tracking performance management, professional development and employee engagement activities for the department Handle phone calls, e-mails and inquiries and ensure that queries are directed to the proper person Participate in the preparation, drafting and edits of strategic planning documents, operating plans and training materials, including preparation of slide decks, agendas and other meeting materials Candidly advise the Executive team on matters pertaining to department operations Proactively anticipate roadblocks and work to mitigate their impact; ultimately assisting where required in expediting resolutions, and contributing to team success Maintain and manage document management system through ongoing migration and organization of legal documents Prepare various legal documents, including but not limited to correspondence, emails, non-disclosure agreements and other legal or administrative documents as required Prepare and file (when required), corporate documentation, including annual filings Assist with drafting continuous disclosure documents, including AIF and Information circular Assist with collection and drafting of precedents Maintaining multiple minute books Drafting general corporate documents including documents relating to incorporation and organization, amalgamations, complex amendments, continuances, and dissolutions Assisting on complex transactions Other duties as assigned Experience Experience as an Executive Assistant supporting a C-suite level Executive College Degree or equivalent experience is an asset In-depth knowledge and proficiency in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Teams, and SharePoint Outstanding oral, written and electronic communication skills; must be able to work with and collaborate with internal and external stakeholders Demonstrated aptitude to prioritize tasks based on comparative importance and urgency Must be comfortable with legal terminology and have a strong understanding of legal contracts, agreements and other business and legal documents Ability to work with minimal supervision and direction within a fast-paced, deadline-oriented environment Strong attention to detail and demonstrated ability to provide a high level of accuracy Solid judgment and decision-making ability Proven experience working in a professional manner: ability to handle sensitive information with a high degree of confidentiality Experience working in a legal professional environment is not necessary but is considered an extremely valuable asset Other Details This is a full-time, remote-first position based out of Toronto, Smiths Falls, or Ottawa. Travel within Canada and the U.S. may be required. Note: The chosen applicant will be required to successfully complete background and reference checks. We appreciate your interest, and promise to review all applications, but we will only be contacting those who best fit the requirements. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. If you require accommodation, please notify your Talent Acquisition Partner. Please note, the chosen applicant will be required to successfully complete background and reference checks. CANOPY GROWTH, DEDICATED TO UNLEASHING THE POWER OF CANNABIS TO IMPROVE LIVES. Our mission is an expression of what we value, and what we’re building towards. At Canopy, we are channeling the power of this extraordinary plant – to build an organization made with intention and defined by purpose, serving as a new model for a transformational industry. Our vision comes to life through our objectives: harnessing the power of the plant, building a best-in-class CPG company, and fostering a purpose-driven atmosphere. These objectives push us to take on big challenges, to live our ideals, and to fight for the meaningful changes we know are possible. With an approach grounded in our responsibility – to use cannabis to build a better world, to inspire our team members, and to advance social justice – we are focused on achieving our ambitious goals. A NOTE ON RECRUITMENT FRAUD Please be advised that recruitment fraud has affected a number of companies. In such schemes, individuals posing as legitimate recruiters may request personal information and payment from those seeking employment. Canopy Growth Corporation, its subsidiaries, and recruiting agencies will never ask for payment at any stage in the recruitment process. If you are asked for payment of any kind from a recruiter, contact your local police department as this is very likely to be fraud. If you believe you may be the victim of recruitment fraud, please reach out to us at canopyjobs@canopygrowth.com and report any issues to the Canadian Anti-Fraud Centre. Let's grow together! Don't delay, apply today. Didn’t find a job but still interested in exploring a future career with us? Share your information with us so that we can keep you in mind!
