Date Posted: 12/03/2025
Req ID: 46257
Faculty/Division: Faculty of Arts & Science
Department: Bioscience Support Facility
Campus: St. George (Downtown Toronto)
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Your opportunity:
The Biological Sciences Facility (BSF) is a multifaceted animal facility, housing animals from several departments within the Faculty of Arts & Science in support of academic and research missions.
The facility provides optimum housing for a wide range of species including invertebrates, fish, reptiles, amphibians, and mammals. The facility also oversees and coordinates animal housing and surgery.
As the Financial Assistant, you will report to the Vivarium Director, responsible for supporting a number of financial administrations, including onboarding in HRIS, payroll and attendance reporting.
Your responsibilities will include:
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Generating standard financial reports
- Preparing and/or processing journal entries
- Acting as the first point of contact for payroll related enquiries
- Preparing payroll records for processing
- Entering salary and/or personnel information in HRIS
- Verifying that provisions of applicable collective agreements and/or policies are applied appropriately
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years' related financial experience preferably in a University setting, or equivalent environment.
- Experience processing payroll transactions and reconciling payroll.
- Experience generating financial reports and compiling, sorting and organizing financial data.
- Advanced proficiency with MS Office Suite, including advanced use of Excel and with SAP systems, Financial Information System (FIS), or similar systems.
- Excellent communication (written and verbal) and interpersonal skills.
- Superior time management skills with ability to prioritize responsibilities and meet deadlines without compromising quality.
- Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations.
- Demonstrated professionalism and ability to effectively communicate financial procedures.
- Demonstrated initiative, resourcefulness, and self-motivation.
To be successful in this role you will be:
- Accountable
- Communicator
- Organized
- Possess a positive attitude
- Resourceful
- Team player
Closing Date: 12/14/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Part-Time. 40FTE/14.50 hours/week.
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
40 FTE Prorated: USW Pay Band 9 -- $27,166.40. with an annual step progression to a maximum of $34,742.00. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
