Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
Job ID # 31574: Election Officer (Election Support-Recruitment)
Union: CUPE Local 5167
Job Description ID #: 4123
Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on December 24th 2025.
Duration: Up to 18 months
Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
SUMMARY OF DUTIES
Reporting to the Project Manager, Elections Education and Supports, the Elections Officer (Election Support – Recruitment) is responsible for the recruitment, scheduling, and payment of all temporary Election poll workers for the municipal election.
GENERAL DUTIES
Responsible for the recruitment of all temporary Election poll workers.
Co-ordinates the placement and scheduling of approximately 1,500 Election workers and backups at all voting locations at advance voting locations and on Election Day.
Develops a comprehensive group of spare poll workers to address and fill gaps as they occur.
Creates, maintains, and regularly updates an Election worker database.
Takes necessary action to resolve last minute staffing problems at advance voting locations and on Election Day.
Liaises with the internal and external stakeholders in the community to increase bank of Election workers.
Co-ordinates and requisitions payment of all Election workers following the Municipal Election.
Receives and responds to election-related inquiries from Members of Council, candidates, Election workers and the general public.
Assist with the registration of voters, third-party advertisers, and nomination of candidates.
Perform revisions to Preliminary List of Electors; revise, maintain, finalize, produce, and distribute the voters’ list.
Assists in the acceptance of financial submissions from candidates and third-party advertisers.
Following election, dismantles and stores supply boxes, election equipment, and provides Coordinator with an Election Assessment (list of problem areas, successes, and recommended actions, etc.) for next Municipal Election.
Must be flexible in work schedules and available to work overtime as required to meet election operational needs.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned which are directly related to the major responsibilities of the job.
QUALIFICATIONS
Demonstrated knowledge and working experience in a business environment including experience in accounts payable, recruitment procedures, preparation of rental contracts, ordering supplies and conducting site assessments. Demonstrated work experience in scheduling, recruiting, hiring, and coordinating large number of employees/events. These skills are obtained through a combination of relevant education and experience.
General business diploma/degree is an asset.
Ability to exercise judgement, initiative and capable of working independently as well as part of a team.
Experience in a computerized environment. Intermediate knowledge of Word, Excel, and Microsoft Outlook. Detailed working knowledge of spreadsheet and database preparation and manipulation.
Demonstrated ability to prepare correspondence.
Ability to work in a fast-paced deadline-driven environment, maintaining focus and completing multiple tasks in short turnaround times.
Ability to set priorities and outstanding organizational skills.
Demonstrated ability to communicate effectively, both verbally and in writing with a wide range of customers (i.e., the public, Councillors, School Boards, Businesses, Churches, media, other City Departments, election candidates and workers).
Must possess a Class “G” Driver’s License.
Must be flexible in work schedules and available to work overtime as required to meet election operational needs. This position requires you to be physically capable of lifting up to 35 pounds.
Knowledge of the Municipal Elections Act and Employment Standards legislation would be an asset.
NOTE 1:
Must be flexible in work schedule and available to work overtime during peak election time.
NOTE 2:
This vacancy is due to a project with a term of approximately 15 months.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
