Date Posted: 12/23/2025
Req ID: 46500
Faculty/Division: Faculty of Arts & Science
Department: Acceleration Consortium
Campus: St. George (Downtown Toronto)
Position Number: 00054601
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Your opportunity:
The Acceleration Consortium (AC) is leading a revolutionary shift in scientific discovery that is accelerating technology development and commercialization. The Consortium, a coalition of entrepreneurs, technology companies and elite researchers from top universities, is leveraging the power of artificial intelligence, robotics, materials sciences, and high-throughput quantum chemistry to create Self-Driving Laboratories. These autonomous laboratories will rapidly design high-performance materials and molecules to address some of society's largest threats, such as climate change. Applications include renewable energy, sustainable materials, consumer electronics, and drug discovery. In 2022, the Acceleration Consortium was awarded the largest grant ever awarded to a Canadian university.
Under the general direction of the Director of Administration, the incumbent is responsible for overseeing the Acceleration Consortium's business and financial resources, budgeting and payroll, human resources, and facilities and office management.
Your responsibilities will include:
- Forecasting, planning and monitoring multiple complex budgets
- Analyzing financial trends and preparing analytical reports and forecasts for management decision-making
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements;
- Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
- Developing and revising business methods that support administrative workflow and objectives
- Producing complex statistical and/or financial reports.
- Developing and revising business methods that support administrative workflow and objectives.
- Processing payroll and entering salary and/or personnel information in HRIS
- Implementing plans and process improvements for financial administration activities
- Maintaining filing systems and file retention programs.
- Maintaining office supply inventories
- Developing and maintaining procedures for the use of space and equipment.
- Determining logistical details required for office renovations and moves
- Maintaining an inventory of furniture and equipment.
- Coordinating the proper disposal of capital assets with others.
- Identifying and reporting facility repair and/or maintenance needs.
- Submitting service orders.
Essential Qualifications:
- Bachelor’s degreein commerce, business, accounting, finance or related disciplines, or an acceptable equivalent combination of education and experience.
- Minimun five year of recent and relevant experience administering a complex work unit with financial management experience, including overseeing, planning, and preparing complex operating budgets and research grants; forecasting, managing, and analyzing budgets and statistical information; reporting, monitoring and reconciling financial activity and payroll distribution, including preparing financial statements.
- Experience overseeing administrative operations, including financial management, human resources administration, and processing financial and payroll transactions
- Experience maintaining financial and personnel records and with the University’s financial/payroll and HR policies or other similar policies.
- Experience with policies and procedures related to collective agreements (e.g. USW) and other similar unionized groups.
- Experience working with procurement services, and negotiating terms and drafting contracts with external contractors and vendors.
- Advanced skills working in FIS and HRIS, or similar administrative systems.
- Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.
- Excellent organizational, planning, and time-management skills, with the ability to adapt to changing priorities.
- Aptitude for numbers and analyses is able to multi-task and has solid problem-solving skills.
- Excellent interpersonal, verbal and written communication skills.
To be successful in this role you will be:
- Efficient
- Meticulous
- Organized
- Procedural
- Team player
Internal applicants may request a copy of the job description by emailing adminhr.artsci@utoronto.ca
This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.
Closing Date: 01/13/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $91,677. with an annual step progression to a maximum of $117,242. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
