Description
The Hotchkiss Brain Institute in the Cumming School of Medicine invites applications for a Communications Assistant, Summer Student. This Full-time Fixed Short-Term position is for approximately 5 months (based on length of grant funding), with the possibility of extension.
This position reports to the Manager, Communications.
The primary purpose of the position is to support the HBI's communications efforts by assisting with content development, administrative tasks, and digital asset management.
This position will work for 35 hours per week, with flexibility in the schedule.
Students are welcome and highly encouraged to apply
Summary of Key Responsibilities (job functions include but are not limited to):
- Maintain and update communication materials, including website content, member profiles, and digital assets
- Assist in drafting, proofreading, and formatting content for newsletters, reports, and funding applications
- Research and compile content for key reports and feature stories highlighting HBI achievements
- Track media coverage, research engagement opportunities, and support messaging development
- Develop and refine communication templates, ensuring consistency with HBI branding
- Support the creation and organization of visual assets, including basic design and video editing
- Organize and archive communication files for easy access and long-term use
- Perform other communications-related administrative tasks as needed
Qualifications / Requirements:
- Must be a Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act
- Must be legally entitled to work in Canada
- High School diploma (or equivalent) is the minimum requirement. Post-secondary education in communications, marketing, journalism, or a related field is an asset
- Previous experience in communications, writing, or content management is an asset
- Strong organizational skills; ability to prioritize tasks according to importance and due dates
- Familiarity with data management tools such as Excel, and/or Asana
- Ability to synthesize information from meetings and conversations into briefs and minutes to summarize the important takeaways
- Strong English language skills and grammatical correctness
- Excellent communication skills; confidence and politeness to work with a variety of stakeholders from senior leadership to medical professionals and researchers
- High level of organization with the ability to focus on details and complete tasks efficiently
- Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop), Canva and/or video editing software is an asset
Application Deadline: April 14, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
