Description
The Research Centre in the Faculty of Social Work invites applications for a Project Coordinator. This Part-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.
The incumbent will report directly to the Principal Investigator of the Multisensory Research Studio and will be the point of contact for the Multisensory Studio Project.
The Project Coordinator for the Multisensory Research Studio is required to work on-site in Calgary 17.5 hours per week, Monday to Friday, but occasional hours outside of regular business hours may be required to meet deadlines or attend events. The incumbent will exercise a moderate level of autonomy and judgment in the coordination of administrative and research-related tasks, often working within established university systems and procedures. The role involves periods of high activity and requires the ability to manage multiple competing deadlines.
Summary of Key Responsibilities (job functions include but are not limited to):
- Coordinate and submit research ethics applications; track approvals and coordinate updates with relevant teams.
- Manage procurement processes including submission of purchase orders, non-employee payments, employee expense claims, and equipment orders using University systems.
- Prepare and provide accurate financial records of project budgets; support reconciliation and financial reporting.
- Coordinate schedules for space booking in the Multisensory Studio meetings the Principal Investigator , and room bookings across multiple internal and external stakeholders.
- Coordinate with equipment maintenance companies to ensure Studio equipment is available at all times and the overall upkeeping of the equipment.
- Ensure software required for the Studio equipment is up-to-date. Includes but not limited to Ableton Suite, Logix, Max, Serato Studio, Text-to-speech apps, AAC communication Apps; Unity.
- Liaise with University offices and transdisciplinary teams to support smooth operation of research projects.
- Assist with communication and engagement activities involving community partners and advisory boards.
- Draft and prepare correspondence, reports, and data tracking tools.
- Organize and attend team meetings. Includes but not limited to creating meeting agenda, capturing minutes, sending calendar invitations.
- Ensure that all project coordination activities consider accessibility and inclusivity for scholars, guests, and participants of the Studio.
- Maintain an inventory database of the studio equipment.
Qualifications / Requirements:
- Certificate or diploma in administration, communications, or a related field.
- An equivalent combination of education and experience will be considered.
- Minimum 3 years of administrative or project coordination experience, preferably within a post-secondary or research environment.
- Familiarity with University of Calgary systems including PeopleSoft, Concur, and research ethics procedures.
- Proficient in Microsoft Office (particularly Excel), AI tools, and experienced in preparing reports, tracking budgets, and organizing project data.
- Experience with, eFin and BI Reports to pull financial reports from university systems is a strong asset.
- Knowledge or experience with multisensory technologies (e.g., audio, olfactory, AI apps) is required.
- Strong communication and interpersonal skills, with experience supporting stakeholder engagement.
- Understanding of accessibility principles and inclusive practices is an asset.
- Experience with Microsoft Teams and Zoom for meetings.
Application Deadline: April 17, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
