**This role requires the candidate to live in the Vancouver area as there is in office requirements. If you do not live in the Vancouver area, you will not be contacted**
We're looking for a hybrid Part Time Executive Assistant for a family run office in Vancouver. (20 hours a week)
This family-run office is built on a foundation of collaboration, integrity, and long-term vision. With diverse interests spanning multiple sectors, they take a hands-on, thoughtful approach to their ventures while maintaining a strong sense of family values. Their companies and ventures are well recognized and respected brands.
The team operates in a supportive, respectful environment, where communication is open, and decisions are made with both business and personal well-being in mind. They work hard but also value balance, efficiency, and proactive problem-solving.
As they continue to grow and evolve, they are looking for a dedicated, highly organized Part Time Executive Assistant to help keep operations running smoothly while bringing a structured and thoughtful approach to daily tasks. This is a great opportunity to work closely with a close-knit, forward-thinking family in a role that offers both flexibility and high-level impact.
Part Time Executive Assistant responsibilities:
- Meeting \& Calendar Support -- Schedule and coordinate meetings, manage agendas, take minutes, and ensure follow-ups.
- Travel \& Event Coordination -- Organize family retreats, personal travel, and logistics.
- Systems \& Documentation Management -- Implement and maintain centralized document storage, email organization, and task tracking.
- Communication \& Liaison -- Act as the primary point of contact between family members and external advisors (lawyers, accountants, service providers).
- Process \& Workflow Improvement -- Establish efficient administrative systems and expense tracking.
The successful candidate has:
- 5 years of Executive Assistant or administrative experience, ideally in a family office, board governance, or high-level corporate setting.
- Experience in professional services is preferred.
- Able to take initiative, anticipate needs with the ability to solve problems and be resourceful.
- Strong organization, problem-solving, and communication skills with acute attention to detail.
- Proficiency in Microsoft Office, Google Suite, and project management tools (e.g., Asana, Trello).
- Ability to work independently in a remote setting while maintaining discretion and confidentiality.
- Tech-savvy and adaptable, with the ability to implement simple, no-code workflow automation tools (AI, Forms, ChatGPT, etc.).
- Comfortable working with cybersecurity and work monitoring software.
- Must be based in Vancouver with the ability to travel to the office when required.
- Must be willing to undergo a background check and NDA agreement before onboarding.
Compensation and benefits:
- The discussed salary range is $30.00 - $43.00 per hour, depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package
- 2 weeks holidays
- Ability to work from home unless required in office.
Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.
