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Prepare a variety of confidential and general correspondence, letters, internal memoranda and reports for the Construction Site Manager (CSM) and other field staff including Agendas, Minutes of Meeting, Site Memoranda, Contract Deficiency Lists, Monthly Progress Reports, Progress Photograph Identifications, Contract Deficiency Reports, Transmittals, Substantial Performance Certificates, Employee Performance Appraisals, Contract Performance Reviews, etc. This may involve compiling and verifying information, typing drafts and proof-reading for accuracy, format, grammar, punctuation, etc., in accordance with departmental procedures, composing replies to routine correspondence for the CSM's signature
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Provide clerical and administrative support for an assigned construction site office
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Track correspondence received from or returned to Contractors or others
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Coordinate duties including but are not limited to word processing, creating and updating spreadsheets and database files, creating Contract files and filing of Contract documentation in accordance with established procedures
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Review, prepare, proofread, edit, and issue letters, reports, transmittals, spreadsheets, PowerPoint, etc.
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Participate in, record, produce, and distribute meeting minutes as required
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Maintain and track project work for assigned team members
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Administer any hardcopy correspondence needs (mail, priority post, packages, courier services)
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Organize adequate supplies of office stationery, general office supplies, and other equipment
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Complete any tasks assigned by Project Administration III or higher in an efficient and timely manner
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Office-based
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Experience:
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Minimum of 3 years of experience in Office and Project Administration
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Education:
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High school diploma or GED
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Registered for and actively seeking a Diploma in Business Administration or similar
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Skills and Competencies:
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Must have demonstrated experience relaying and receiving information to and from all levels of management (written and verbal)
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Strong organizational, interpersonal skills
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Effective skills in MS Office
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Competent administrative and data accuracy
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Strong attention to detail
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Keen eye for detail and adept problem-solving abilities
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Competent in identifying tasks and duties to take onboard to offload and support management
