GALE is a Business Agency that brings its insights to brand storytelling and activates it across every channel. With expertise in business strategy, media, CRM, brand communications, performance marketing and technology, GALE creates integrated marketing systems and communications that grow businesses. Founded in 2014, the agency has since been named Ad Age Data and Analytics Agency of the Year and Adweek's Breakthrough Media Agency of the Year.
We work with Hard Rock, MilkPEP, H\&R Block, Dropbox, and more. If you're driven by a passion to build something great, a desire to innovate, and a commitment to achieve excellence in your craft, GALE is a great place for you!
GALE has nine offices around the world, including New York, Toronto, Los Angeles, Austin, Denver, Kansas City, London, Bengaluru and Singapore. GALE embraces a hybrid, flexible workplace with employees asked to attend the office three days per week.
As a global agency, we are currently hiring across multiple locations within North America, please apply today to learn more. You can check our office locations here.
Your Impact
Reporting to the Manager, Accounts Payable \& Expenses, this role is responsible for providing excellent customer care by responding to vendor/internal inquiries concerning past due invoices and payments, processing rush invoices as needed, ensuring weekly payments are processed in a timely manner and working with our processing team in India to help troubleshoot issues. In addition to working with the processing team, this role also works closely with the respective channel/buying teams as well as other members of the Finance/Accounting team.
What you will be doing?
- Maintains AP mailbox ensuring all emails are addressed promptly and appropriately.
- Acts as liaison between vendors, media planning team, and Finance team to address any inquiries or concerns.
- Maintains and updates the payables file daily, ensuring accuracy and completeness.
- Monitors and proactively flags aged payables to respective departments for actions.
- Reviews SOAs regularly to identify and resolve missing invoices.
- Processes accurate and timely vendor payments, including wires, ACH, P-cards and cheques.
- Posts payments in Maconomy (Financial ERP) timely and accurately after payment requests are reviewed and approved.
- Collaborates with Media teams to ensure invoices are coded, submitted to IPS and reconciled in a timely manner, ensuring compliance with company policies.
- Handles urgent invoices in MediaOcean (Prisma and OX) and Maconomy as required.
- Manages vendor onboarding and credit applications by collecting necessary documentation, coordinating with Stagwell master data team, ensuring accurate setup in the system and maintaining updated records.
- Supports month-end and year-end close processes, including preparing accruals, reconciling AP accounts, and troubleshooting discrepancies.
- Coordinates internally with other Finance functions (Client Finance, AR, Corporate etc.) to troubleshoot and resolve issues as needed.
- Provides documentation support for ad hoc audit requests timely, accurately and thoroughly.
- Identifies opportunities for process improvements in invoice processing and payment workflows, implementing changes to enhance efficiency and accuracy.
Who you are
- Diploma or Bachelors' degree in Business or Accounting;
- 2-3 years of practical AP experience.
- Intermediate Excel with Pivot table and VLOOKUP (highly desired).
- Experience working with large data sets (highly desired).
- Experience and proficiency with enterprise level accounting systems/programs as well as the ability to multi-task on multiple applications (Media Ocean, IPS, Maconomy) platforms.
- Ability and experience handling confidential information in a discreet and professional manner.
- High level of accuracy and attention to details.
- Flexible and positive attitude that supports teamwork within the department and the company.
Note: Hybrid work in office is an essential function of the job.
Our Commitment to Inclusion
We believe in inclusivity and do our best work when people with diverse perspectives, backgrounds, and skills are brought together. Our Core Values are at the root of GALE's collaborative environment and help to foster a strong community. Our Code of Conduct, Human Resources policies, and executive investment in inclusion further support and protect GALE's inclusive workplace. GALE is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Our Hiring Process
We want you to be just as discerning in making your next career move as we are finding great talent to join our team. Our interview process will allow you to meet a range of people from various disciplines and domains both virtually and in person. Please discuss with our recruiters if you require any accommodations throughout the process to help enable a smooth interview.
