Accounting Manager -- Hybrid
Embark on the next step in your career journey with Direct Travel!
In the dynamic world of event management, financial accuracy and strategic oversight are key to delivering seamless, high-impact experiences for our clients. The Accounting Manager is the backbone of our financial operations, ensuring event budgets are managed effectively, job costs are accurate, and financial processes align with client expectations. This role has a direct impact on the financial integrity of our events, influencing pricing strategies, forecasting, and overall client satisfaction.
The Finance and Accounting Manager is a key individual contributor role within our organization, reporting directly to the Sr. Vice President of Finance based in the United States. This Canada-based position works closely with global and regional leadership teams to align financial goals with strategic objectives.
The ideal candidate thrives in a collaborative, fast-paced environment, demonstrates strong analytical skills, and is committed to maintaining high standards of financial accuracy and compliance while contributing to client success and operational efficiency.
Expedition Expectations
Accounting
- Cash Receipts Management:
- Track all receipts deposited to RBC.
- Post receipts to Central Command (Unit 4) for intercompany transactions.
- Post cash receipts to Accpac for intercompany transactions.
- Manage client third party payment portals and resolve any portal-related discrepancies
- Accounts Payable:
- Review all wire transfers, ACH payments, and cheque batches in Accpac for accuracy.
- Post verified batches to subledgers and the general ledger as prepared by the Program Accounting Manager.
- Ensures accuracy to client job costs of programs
- Accounts Receivable (A/R) Management:
- Review all batched invoices for accuracy prior to posting to subledgers and the general ledger in ACCPAC.
- Partner with Account Teams to ensure accurate and timely invoice submission that reflects contracted terms
- Provide financial oversight to account and operations teams by tracking outstanding invoices and monitoring payment timelines to maintain positive client relationships.
- Cash Advances:
- Prepare and process all cash advance requests for client programs and site inspections.
- Supports program elements requiring cash advances for attendees including collection tracking.
- Collect funds from the bank to fulfill approved requests.
- CIBC Bank Account Management:
- Maintain the CIBC bank account for cash advances.
- Ensure sufficient funds are available to meet distribution needs.
- Client Procurement and Compliance:
- Serve as financial liaison to client procurement teams, ensuring compliance with invoicing protocols, master services agreement and taxable benefit reporting for program attendees.
- Contractor Payroll:
- Maintain and manage contractor payroll, including communicating submission deadlines.
- Submit contractor payroll to the payroll department by the specified deadline.
- Track contractor costs monthly against budgeted amounts.
- Employee Payroll:
- Process all employee general expense reports for payroll.
- Process all onsite Trip Director payments through payroll.
- Post monthly journal entries for Trip Director payments processed through payroll.
- Moneris (VISA, MC, AMEX) Management:
- Manage Moneris accounts, e-commerce platforms, and Go-Portal.
- Match all deposits with the bank account and accurately record to corresponding jobs.
- Supports collection of attendee payments and buy-in to our client programs, ensuring accurate monthly reporting.
- Sabre/Trams Interface:
- Process daily interface from Sabre to Trams for all air ticket transactions.
- Prepare and reconcile BSP Reports from Trams to IATA billing on a weekly basis.
- Prepare all Air Reconciliation reports from Trams for Air Specialist final reconciliations to client projects.
- BSP/IATA Billing:
- Reconcile IATA billing with BSP Reports.
- Share reconciled reports with the Program Accounting Manager.
- RBC Visa Account Management:
- Monitor and maintain all payments and charges to the corporate RBC Visa account.
- Serve as a backup for account reconciliation performed by the Program Accounting Partner.
FINANCE
- Pro-Income Statement Management:
- Maintain the Pro-Income statement with year-end updates.
- Update data on new jobs, final sales, profits, and commission costs to ensure complete revenue reporting.
- Intercompany Account Balancing:
- Balance USD and CAD intercompany accounts with Direct Travel.
- Job Closings and Reconciliation:
- Perform final reconciliation of all job costs to ensure all expenses are accounted for.
- Conduct final HST reconciliation to ensure proper tax reporting.
- Prepare final closing reports and revenue reports based on job types.
- Client facing responsibility: Support client account teams by ensuring accurate financial closeout of events.
- Sales Commission Administration:
- Calculate final commission payouts for Account Executives.
- Inform Account Executives and gather invoices from Independent Contractors (IC-AEs).
- Determine payout methods (RSP vs. payroll for FTEs).
- Initiate and process wire transfers and payments to IC-AEs.
- Post all commission payments to ACCPAC.
- Monthly Accruals and Reconciliation:
- Process monthly accruals for sales commissions, employee bonuses, revenue, and expenses.
- Perform monthly bank reconciliations for both USD and CAD accounts.
- Prepare and submit monthly reporting packages to Direct Travel -- US Division.
- Include all necessary schedules such as prepaid, accrued expenses, client refunds, revenue accruals, Trial Balance, Income Statement, and Balance Sheets.
- Year-End Audit Preparation:
- Prepare all audit schedules and reconcile all balance sheet accounts for year-end audits.
ADDITIONAL RESPONSIBILITIES
- Collaborate with cross-functional teams to ensure accurate financial reporting.
- Maintain compliance with local and international accounting standards.
- Identify and implement process improvements to increase financial efficiency and accuracy.
- Support ad hoc financial analysis and reporting requests as needed.
- Participate in client account reviews to provide financial insights and recommendations that support client satisfaction and program success
Working Conditions:
- Frequent use of a computer, telephone, printer, and other office equipment.
- Significant time spent sitting.
- May travel 10% of the time for meetings.
Passport to Success
- Bachelor's degree in accounting or finance with a CPA or Chartered Accountant (CA) certificate.
- Minimum 2 -- 3 years of experience in an Accountant role.
- Thorough knowledge of accounting and financial procedures
- Understanding of Generally Accepted Accounting Principles (GAAP)
- Proficient in Microsoft Office with Advanced MS Excel knowledge (familiarity with formulas, VLOOKUPs and pivot tables)
- Knowledge of ERP systems, AccPac / Unit 4 preferable.
Going the Extra Mile
- Adhere to in-office work policy (this is not a remote position), currently two days per week (subject to change)
- Must be able to behave in a manner that reflects our organization's Vision and Core Beliefs with client, suppliers, and internal team members.
- Must possess strong communication skills both written and verbal.
- Strong organizational skills and the ability to manage multiple tasks.
- Must possess excellent interpersonal skills to work well with various levels of internal organization.
- Must have strong analytical and problem-solving skills with excellent attention to detail and accuracy.
- Must be able to work independently and be part of a team.
- Must be able to maintain confidentiality.
Benefits Onboard
In addition to Medical, Dental, and Vision benefits Direct Travel offers an employee rewards and recognitions program, Total Rewards Package which includes Wellness, Sustainability, DE\&I initiatives, and Mental Health Support.
About Direct Travel and Creative Group
A subsidiary of Direct Travel, Creative Group designs global programs and experiences that reward excellence and inspire people to reach their full potential -- we call it Thrivability. Creative Group is a full-service performance improvement company specializing in meetings and events, group incentive travel, employee engagement and recognition, sales incentives and channel loyalty programs. Creative Group serves a client roster of Fortune 500 companies in a broad range of industries.
Direct Travel is a leading provider of corporate travel management services. By leveraging both the expertise of its people and innovative solutions, Direct Travel enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. The company is led by CEO Christal Bemont and Executive Chairman Steve Singh, noted business investor and founder of Concur. Direct Travel has offices in over 80 locations and is currently ranked among the top providers of travel on Travel Weekly's Power List. For more information, visit ++www.dt.com++.
Direct Travel is an EOE/AA/Veteran/People with Disabilities employer
If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel.
