Administrative Specialist - Competition #2025-049
Category: Full-Time Permanent
Closing Date: May 21, 2025
Position Summary
Under the direction of the Director of Children and Families, the Administrative Specialist will provide high-level, comprehensive support for a team working with First Nations to enhance the capacity for prevention services and the establishment of offices to support children and families. The Administrative Specialist will have a crucial role in ensuring the smooth operation of administrative functions and supporting the team in their efforts to develop and implement impactful prevention services in First Nations.
Key Responsibilities
Coordinate and manage administrative and clerical tasks to support the team working with First Nations.
Organize travel and attend meetings in First Nations to ensure a high-level summary of discussion is captured.
Prepare written reports of all presentations and meetings with First Nations and assist with arranging any necessary follow-up.
Ensure that meeting spaces are properly requisitioned ahead of schedule and manage applicable equipment and supplies.
Assist with organizing and scheduling meetings, workshops, and events related to prevention services.
Prepare and distribute materials, reports, and presentations for team members and First Nations.
Develop a highly organized system to maintain up-to-date records of project activities, meetings, requests, and correspondence to ensure appropriate follow-up and support the project in meeting tight time constraints and deadlines with high-quality work.
Maintain accurate records and documentation related to prevention programs and initiatives.
Provide comprehensive support to assist with managing correspondence and follow-up with First Nations.
Other duties as assigned.
Qualifications: Education & Experience
A university degree in a related field of management and administration, office administration, or an equivalent combination of post-secondary education.
A minimum of 5 years’ experience in administration with direct provision for children and families is required.
Knowledge of First Nations culture, history, treaty, and inherent rights.
Experience working with First Nations and First Nations organizations or entities.
Proven experience in providing advanced administrative support in a First Nations organization.
Strong background in administrative support organizational skills and attention to detail.
Demonstrated team-oriented skills to foster a positive workplace culture.
Demonstrated ability to establish effective working relationships with colleagues through clear communication and teamwork.
Experience multi-tasking to meet the needs of complex projects and assignments.
Demonstrated ability to work in a rapidly evolving environment.
Demonstrated ability to meet tight time constraints to meet deadlines with high-quality work.
Excellent verbal, written, interpersonal communication and presentation skills.
Proficient use of Microsoft Office software, Word, Excel, and Outlook.
Adherence to office practices, procedures, and confidentiality.
Ability to work flexible hours and travel upon request.
Must have a valid Class 5 driver’s license and a reliable vehicle.
Must have a current satisfactory Criminal Record Check, Clear Child Abuse Registry Checks.
Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) by 4:00 p.m. May 21, 2025 to:
Human Resources
Assembly of Manitoba Chiefs
14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3
Quote Competition #2025-049 in your application
For best results submit your application to BambooHR
https://manitobachiefs.com/about/job-opportunities/
We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.
Preference will be given to First Nations people. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.
Please visit our website at www.manitobachiefs.com
