Job Number: JR102954 Job Title: Accounting Officer Department: TSHF Finance & Operations - Admin Job Category: Foundation Hospital Location: General Site Job Type: Permanent, Full time Number of Positions: 1 Hours: Days Scarborough Health Network is a leading community teaching health network, consisting of three hospitals and eight satellite sites in Scarborough, one of the most diverse communities in Canada. Our Foundation works with generous donors, volunteers and community members to raise funds for state-of-the-art infrastructure and medical technology to support the hospital’s mission to improve lives through exceptional care. SHN Foundation is raising the profile of our hospitals through the Love, Scarborough marketing and fundraising campaign. The extraordinary success of Love, Scarborough has helped generate mass awareness, has inspired transformational gifts, and has shown needed attention onto healthcare inequity and gaps in Scarborough. The Foundation has seen tremendous growth all around (staff, events, donations, media coverage, partnership, etc.). It’s an exciting time to join the organization as we continue to build upon this momentum! Find out more about this compelling campaign by visiting lovescarborough.ca. Job Description: What you’ll be doing: The Accounting Officer reports to the Controller and is a key member of the Foundation. This position plays a vital role in the department and is responsible for Accounts Payable, Grant Requests and Disbursements, Bank reconciliations and Fund Administration. Your responsibilities: Accounts Payable Administration: Responsible and directly handles all aspects of the complete cycle in accounts payable from processing to payment on a weekly basis. Reviews all cheque requisitions and invoices to ensure completeness from general ledger coding to approval by authorized signatories to supporting back-up documentation and compliance with the terms of reference on the respective donor restricted funds and/or gaming disbursements’ regulations plus ensuring sufficient cash in the fund accounts before payment. Assesses each payment requisition for the applicability of a T4A slip at year-end. Responds to all accounts payable payment inquiries in a timely and courteous manner. Grant Request and Disbursement Coordination: Under the supervision of the Controller, and as directed by the VP, Finance & Operations, effectively coordinates the Grant Request and Disbursement (GRD) function: Reviews and confirms each GRD for the authorized approvals by the Fund Signatories and/or Cost Centre Managers, the requested items/services are within the Funds’ terms of reference, and sufficient Fund balance before sending to SHN for next steps. Handles all GRD related inquiries. Fund Administration: Responsible for all aspects of Foundation’s Fund accounts with respect to the statement recipients and signatories and is the main contact person. Maintains Fund statement recipient access and updates the access on shared drive. Handles and completes all fund inquiry requests. Ensures fund change requests are responded and actioned in a timely manner. These include, and not, limited to fund signatory changes, fund Term of Reference changes, opening and closing of funds, etc. Generates reports and transactions details to support financial queries in response to Fund holder questions. With direction from the Controller and /VP, Finance and Operations communicates using professional tact and politeness with authorized fund signatories to find a positive resolution when requested expenditures on a cheque and/or purchase requisition are not within the fund’s terms of reference. Liaises with SHN – Finance Department to create and/or amend fund accounts in Financial Edge as needed. Monitors expenditures from Grant Requests to ensure there are appropriate fund signatory approvals and are within the fund’s terms of reference. Educates fund holders on the Foundation’s disbursement policies and procedures. Uploads monthly Fund statements to shared drive for access by the Fund recipients on a timely basis (in the absence of the Controller). Finance and Accounting: Reconcile operating and other bank accounts with Raiser’s Edge transactions and batches on a daily basis. Downloads all monthly and quarterly bank and investment accounts statements. Maintains control of Foundation’s corporate credit cards and reconciliations and provides credit card payment processing assistance. Coordinates with HR and SHN Payroll department about inquiries on payroll register and discrepancies. Supports payroll-related tasks, such as maintenance of allocation schedule and remittances documentation. Maintains records of files on the shared digital platform. Maintains digital records of all vendor and voucher payment files related to the Foundation from Operating to Disbursements. Maintains documentation on processes and procedures related to this position. Support year end audit process What you bring to the position: Undergraduate degree and/or diploma in business/commerce with a focus on finance and accounting is required Enrollment in a Professional Accounting Program 5+ years’ general accounting experience working in a similar role with a mid to large organization Experience working in a healthcare not-for-profit organization is an asset Your competencies include: Good working knowledge of accounting principles, policies, and procedures Must have good analytical skills with strong attention to detail Ability to identify and resolve issues independently Ability to process a high volume of transactions with accuracy Demonstrated ability to multi-task and meet deadlines Good working knowledge of Microsoft Office suite of products, including the use of advanced Excel functions and pivot tables Experience using a financial system and a CRM system desirable. Raiser’s Edge and Financial Edge experience is an asset. Organizational skills plus excellent written and oral communication skills are a must Ability to work effectively as part of a team and with a diverse group of stakeholders General knowledge and understanding of privacy regulations Accommodation and Diversity Statement: Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Learn more about our exciting opportunities by following SHNCareers on Instagram, Twitter, and Facebook. At Scarborough Health Network (SHN), our people are our greatest asset. They come from all over the world and bring diverse perspectives to enhance the compassionate and innovative care we provide our patients and their loved ones. We celebrate what makes people unique and believe that a safe, fulfilling and balanced work environment is just the start. We recognize and reward our teams, prioritize access to continuing education and create meaningful opportunities for growth and development. At SHN, you can enhance your career while by opening doors to new experiences and possibilities within our vibrant and inclusive community. Bring your passion to work. Start your journey today. We are proud to be an inclusive, equitable and accessible workplace, where everyone feels valued, respected, supported, and has a rich sense of belonging through our organizational drive to build and sustain an exceptional work environment where healthcare professionals can flourish both personally and professionally. Learn more about us by following SHN Careers on Instagram! SHN is proud to be recertified as one of Canada’s Most Admired Corporate Cultures™ for 2023-2024 by Waterstone Human Capital, one of Canada’s fastest-growing cultural talent management and retained executive search firms specializing in recruiting for fit and cultural assessment. We are a culture that empowers and inspires. This means everyone feels welcomed, respected, supported and valued and able to fully participate in the workplace. We are doing this through by creating awareness, providing education resources, empowering staff-led Communities of Inclusion, and providing growth and career opportunities. We are proud to offer mentorship programs to encourage collaboration and to support international employees, and our EnRoute training and career advancement programs designed to provide hands-on experience to fast-track certifications and placements in different care units. We are always in search of individuals with unique strengths to enhance the world-class care we provide to our patients within a welcoming environment. Experience why we continue to be a Greater Toronto’s Top Employer and an affiliated teaching hospital of the University of Toronto. We are proud to offer our staff comprehensive perks, including: Defined Benefit pension plan through the Healthcare of Ontario Pension Plan Comprehensive insured benefits package including health and dental benefits New Graduate Initiative Enroute Program Critical Care Sponsorship Program Employee Discount and Incentive Programs Employee and Family Assistance Program (EFAP), along with other comprehensive wellness offerings, including our Spiritual Care team of registered psychotherapists for spiritual, religious or emotional care; mental health supports; and on-site wellness rounding Recognition events Leadership Development and Learning Programs Tuition Assistance Program Please allow some time for our recruiters to review your application. We will contact those applicants who are chosen for an interview. We’re always looking for skilled, compassionate and committed individuals to join our dynamic team in providing exceptional quality care. 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