Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Our Professional Services Contracts, Conventional Contracts section is seeking a Manager for Contract Administration to lead the contract management and life-cycle maintenance for capital projects undertaken by the Capital Projects Group (CPG). The Manager will also provide direction to Senior Contract Administrator/Contract Administrator roles to facilitate contractual compliance activities and manage contract change requests as well as amendments and other tasks.
What will I be doing?
Assists in the development and implementation of CPG’s contract management systems, standards and operational procedures to ensure the successful outcomes and value for money objectives of the organization’s large and complex capital infrastructure initiatives.
Responsible for accurate day-to-day contract(s) administration of various records such as electronic files, work releases, change orders, variations, certificate of payments, reconciliations, etc.. in the contract management system.
Directly manages a team of Contract Administrators in a single work group performing related tasks and provide advice to team members for resolution of complex contractual issues with vendors.
Identifies and advises on a range of critical contract issues, monitor vendor’s adherence to the terms of contractual agreements and escalate complex, high-profile issues to the senior commercial manager.
Monitors contract performance management through pro-active issue resolution, change requests/amendments, and standardized internal processes that contribute to achievement of desired service levels and Key Performance Indicators (KPIs).
Produces contracts administration performance reports and monitor payments dashboards as required.
Interacts with internal and external stakeholders with respect to contractual matters, issues, claims etc., including Procurement Services, Legal Counsels, commercial and legal consultants, and various external partners.
Assists in the review and analysis of the Division’s highly complex Capital Project tenders and contract documents to ensure that the appropriate contracting strategy and contractual clauses are applied to reduce risk and protect the interests of Metrolinx.
Advises senior management on contract management and claims mitigation strategies.
Manages the provision of contract administration consultative advice, expertise and support to project delivery teams throughout the life of the capital projects.
Works with the Finance department to establish and maintain financial control systems and ensures timely flow of cross-departmental documentation and information
Works with the CPG project delivery teams to ensure the delivery of the work described in each contract, recognizes and addresses trends to assist in mitigating risks in the delivery of large-scale projects.
Identifies opportunities for innovation, risk mitigation and continuous improvement for contract management, administration and risk control.
What Skills and Qualifications Do I Need?
Completion of a degree in Civil Engineering, Contract/Construction Law or a related discipline or a combination of education, training and experience deemed equivalent.
Demonstrated experience managing the administration of large multi-billion dollar construction contractual agreements and teams, ideally for an owner/public sector agency involving large-scale infrastructure/transit projects.
Expert knowledge of construction contract administration and claims management techniques and practices in a large multi project complex construction and infrastructure environment.
Experience with various project delivery and procurement models, both traditional and non-traditional (such as PPP, Alternative Finance Procurement etc.)
Skilled in the development and communication of internal contract administration policies, procedures and best practices, preferably in the transit and/or infrastructure industries.
Extensive experience in the interpretation of contract law, and Ontario legislation (e.g. Construction Lien Act, Professional Engineers Act, Canadian Construction Documents Committee documents, bespoke contract documents, specifications and drawings, and legal statues and proceedings).
Proficient experience in using contract administration systems, such as Primavera Contract Manager and Oracle Unifier
Management and leadership skills to manage, mentor and motivate departmental staff as well as to lead departmental projects and initiatives
Influencing skills to promote adherence to contract administration control processes across the Division
Negotiation and oral/written/presentation skills
Don’t Meet Every Requirement?
If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
