Company DescriptionThe House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth. If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you!Job DescriptionThe House of Commons Procedural Services is currently looking to create a pool of potential candidates for the Logistics and Protocol Coordinator position. This recruitment and selection process is restricted to employees of the House of Commons and parliamentary partners. The Logistics and Protocol Coordinator is responsible for the development of a planning framework as well as establishing the standards, procedures and coordination of a center of expertise required to deliver all aspects of logistics and protocol efficiently for high-level visits, ceremonial events, parliamentary committee activities and parliamentary conferences. You must ensure that all arrangements are delivered in a timely and consistent manner and that all financial and administrative policies are adhered to. The Logistics and Protocol Coordinator is responsible for supervising and advising a team of Officers. The Logistics and Protocol Coordinator may be assigned to the Protocol team or the Conference team with the International and Interparliamentary Affairs Directorate, or to the Logistics team with the Committees and Legislative Services Directorate.You may sometimes be required to travel, and/or work extended or irregular hours, weekends or overtime on short notice in support of these responsibilities. On-site work schedules vary according to operational needs. Individuals must be willing to work up to five days per week on-site. Top Reasons to Join the Procedural Services Team We're dedicated to building an inclusive culture where employees can do their best work. We ensure that employees feel valued by helping them grow as people, not just as professionals. In this position, you will have the opportunity to participate and contribute to the planning of activities, conferences and events involving prestigious clients. The variable tasks will not only offer you an exciting daily routine, but also the opportunity to work in a versatile environment. You will play a key liaison role with various parties such as House, Senate and other parliamentary precinct services. You will be exposed to and gain knowledge of many facets of the organization. Training and development opportunities. Work-life balance /35-hour workweek 4 weeks’ vacation (minimumQualificationsEducation : A post-secondary school degree or diploma in a discipline related to the functions of the position OR an acceptable combination of education, training and relevant experience. Experiences : Significant experience in managing multiple, simultaneous complex activities, events or projects; Experience collaborating with internal and external stakeholders and suppliers; Experience supervising and/or coaching staff; Experience with financial systems and budget management within organizations; Experience in providing advisory services to senior management. Assets : Experience with procurement and contracting policies, practices, procedures and management; Experience coordinating a variety of parliamentary activities including high-level meetings, visits, protocol events, committee activities, or operational reviews; Experience in the financial management of parliamentary activities including the planning, forecasting and management of project budgets for events, visits, conferences and/or committee activities; Experience troubleshooting and providing advice to management on logistical issues (e.g., travel logistics).Additional InformationWe are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [email protected]. Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required. The profile for this position is CBC. Consideration may be given to candidates with other linguistic profiles. We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available. Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis. Learn more about us! Visit Ourcommons.ca. To learn about our hiring process, visit Eligibility and Selection.
